Event Coordinator
Share
Job Location:
Asbury Park, NJ - USA
Monthly Salary:
Not Disclosed
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
About Us
Solar Landscape is the leading commercial rooftop solar developer in the U.S. Only 4% of commercial rooftops host solar today were changing that fast. Commercial rooftop solar is the fastest smartest way to build new clean power delivering megawatts of generation in months not years and powering Americas energy and future right where its needed most. By turning rooftops into local power plants were reshaping how and how fast energy gets built in the U.S.
Recognized as the #1 Distributed Generation Developer by New Project Media the #1 National Commercial Rooftop Solar Developer by Solar Power World and winner of the U.S. Department of Energys Grand Prize for Clean Energy Solar Landscape is defining the future of energy generation in America.
Headquartered in Asbury Park New Jersey Solar Landscape has offices in Chicago Baltimore and New York City and operates in over a dozen states nationwide.
We move fast solve hard problems and take our work seriously but never ourselves. We value clear thinking accountability and execution. At the same time were collaborative by default and believe the best work happens when people enjoy working together. Our team is made up of smart grounded people who show up for each other whether thats troubleshooting a system design or catching up over lunch.
If youre looking to do meaningful work in a high-performance environment and be part of the team reshaping how energy gets built in the U.S. wed love to meet you.
About The Role
As Solar Landscapes Event Coordinator you will support the Marketing Director and Business Development Team by managing the planning logistics and execution of regional national and internal team events. Youll coordinate national conferences regional mid-market events team celebrations and client-facing activities such as Giants suite and summer concert tickets. Youll also handle travel arrangements vendor coordination and on-site support to ensure every event runs smoothly.
This fast-paced operational role requires exceptional organizational skills attention to detail and a proactive approach. This is a hybrid role based out of the Asbury Park NJ office.
Responsibilities
- Event Coordination & Logistics:Plan and execute national conferences regional mid-market events and internal team events including alllogisticswith event hosts and registration travel lodging andvirtual/on-sitesupport for internal teams and clientsbefore and during all administrative aspects of event participation including registration shippingandtravel arrangements. Oversee setup and breakdown of event materials ensuring everything is prepared and delivered on time.
- Sponsorship & Partnership Management:Collaborate with event organizers tofinalizesponsorship opportunities and ensure all sponsorship benefits (signage speaking opportunities promotional materials) are maximized. Act as the support liaison for sponsorship coordination ensuring smooth communication with sponsors and fulfillment of all benefits.
- Client & Team Event Management:Coordinatecompany-hosted events such as Giants suite tickets summer concerts and BD team event venues setup cateringcommunicate with internal and external stakeholders track RSVPs andhandlelogisticsto ensure smooth experiences for clients and internal teams.
- Database & Reporting Support:Maintainandoptimizeeventand leadtracking in Microsoft Dynamics ensuring data isaccurate organizedand up to and organizeattendee listsin Microsoft Excelto providepre-conference outreach support to the basic reporting needs for event performance and planning improvementsgenerating reports as necessary to trackoutcomes.
- Budget & Inventory Management:Trackevent budgets and marketing inventory including swag items ensuringtimelyordering and replenishment. Provide regular updates on budget spend event progresslead generationand outcomes.
- Cross-Functional Support:Work closely with BD marketing and external vendors to ensure seamless event dinner reservations client communications and other logistical support as needed.
Qualifications
- Strong organizational and communication skills with the ability to manage multiple conferences and tasks collaborate effectively with event organizers and internal teams andmaintainattention to detail.
- Proficiencywith Microsoft Excel with strong skills in comparing and reconciling data across multiple lists or sources plus tracking reporting and basic budget management
- Experiencewith CRM systems (e.g. Dynamics Salesforce) or willingness to quickly learnforeventand attendee tracking.
- Comfortable with tools like Outlook Teams/Slack calendar management and basic project/task management platforms.
- Proactive and dependable comfortable adapting to last-minute changesanticipatesneeds asks thoughtful questions and follows through to ensure things run smoothly.
- Bachelors degree in Business Hospitality Communications or a related field preferred (but notrequiredif experience is strong).
- 1 years of experience in event coordination project coordination administrative support or hospitality/logisticsroles.
$65000 - $75000 a year
Salary will vary depending on your location and job-related skills and experience. This is an incentive-based position with the potential to earn more. For part-time roles your compensation will be adjusted to reflect your hours.
Benefits and Perks
We offer competitive compensation and benefits designed to support you inside and outside of work:
Training / Professional development opportunities
401(k) with 4% company match
Summer Fridays
Flexible remote/hybrid work options
Paid parental leave
Team lunches events and stocked kitchens
Modern collaborative office spaces in Asbury Park New York City Boston Chicago and Baltimore
Medical dental and vision coverage
Company-paid life and long-term disability insurance
Required Experience:
IC
Key Skills
- Time Management
- Marketing
- Customer Service
- Google Docs
- Organizational skills
- Expense Management
- Hospitality Experience
- Upselling
- Event Planning
- Events Management
- Event Marketing
- Project Coordination
About Company
Solar Landscape is the leading developer of community solar projects on commercial & industrial rooftops in the United States.
