Office Specialist 2 Food Services Pendleton OR

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About the Job Your Role

Are you looking to start a career that helps others Eastern Oregon Correctional Institution is looking for a well-qualified individual for an Office Specialist 2 vacancy for the food service department. As the Food Service Office Specialist you will perform a wide range of administrative operational and supervisory duties essential to the daily functioning of the Food Service Department. Responsibilities include providing comprehensive administrative and clerical support to the Food Service Manager managing mail preparing correspondence scheduling appointments screening calls and directing inquiries to appropriate personnel. The position processes all purchasing and accounting tasks for the unit including entering purchase orders coordinating with vendors reconciling invoices submitting payments and maintaining accurate inventory records. This role also oversees the scheduling and coordination of the AIC workers assigned to kitchen and bakery operations prepares daily turnout sheets verifies worker eligibility. Additional duties include tracking food sales to the canteen preparing billing and cost reports compiling budget data and supporting budget development. Also provides daily supervision to AIC clerks monitors attendance and program participation completes DOC400 entries verifies pay awards and maintains tool control and office security practices. The position also handles staff payroll reporting maintains therapeutic diet records and supports institutional safety by supervising AICs responding to incidents and adhering to DOC security protocols. Other duties may include special projects and assignments as directed by Food Service leadership.

This position is represented by American Federation of State County and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS) as defined by statute.

Minimum Qualifications

Two years of general clerical experience that includes keyboarding word processing or other experience generating documents; OR

An associate degree in any field;OR

An equivalent combination of education and experience.

Revised: 4/20/23

Requested Skills

• Skill in performing a variety of clerical functions at a technical or secretarial support level in an office.
• Skill in communicating orally and in writing with a variety of people answering questions and gathering and exchanging information.
• Skill in organizing work efficiently and exercising independent judgment in making appropriate decisions concerning work methods.
• Skill in applying specific well defined rules regulations policies and procedures to work performed.
• Skill in typing (proficiency levels will be based on individual position requirements).
• Skill in operating typical office equipment such as calculator photocopier dictation equipment microfiche etc. (specific equipment skills will be based on individual position

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application be sure to respond to the two questionnaires relating to public records requests and veterans preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process we may require additional assessment stages such as written exercises to further evaluate candidates qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference as it is not available for you to view after the announcement deadline.

Working Conditions

This position requires daily direct supervision of incarcerated male AICs. The employee is required to work weekends and/or holidays as required and/or necessary. Physical exertion may be required responding to AICs out-of-control behavior restraining AICs breaking up fights coming to the aid or defense of another staff member being assaulted and may serve as a member of the Emergency Response Team. Daily work in a highly active and noisy area with the work being completed on time.

About the Department

The Oregon Department of Corrections is responsible for over 12000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24000 offenders in Oregon communities. The mission is to protect communities promote accountability and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety trust and belonging. We strive to be an anti-racist corrections system. Welcoming inclusive and respectful of all people. Free of discrimination harassment and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff volunteers and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package which includes:

• Family health vision and dental insurance
• Vacation sick leave and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process What to Expect

• After the application deadline a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check PREA check and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access there may be some felony convictions that could disqualify you for this position. However having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you please contact the recruiter for more information.

Equity Diversity Inclusion and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity equity inclusion and belonging. Ensuring legal compliance efficiency and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring promoting or contracting with anyone (that will have direct contact with residents) who has engaged in been convicted of or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility. Please note if you are a veteran you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age date of birth attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position selection process or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Chris Elliott

Reference Number: REQ-191847

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.