Procurement Associate, SSA-6, Manila

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANIZATIONAL CONTEXT:
The Procurement Associate will report directly to the Procurement Officer under overall guidance of the Head of Supply Chain.
The job holder at this level demonstrates responsibility and initiative to respond independently to queries and problems with only general guidance.
There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders supervise provide technical advice coach and coordinate a team of support staff.

JOB PURPOSE:
To provide coordination administrative services and research to support the efficient and effective procurement services.

KEY ACCOUNTABILITIES AND RESPONSIBILITIES:
Within the assigned unit and delegated authority the Procurement Associate will be responsible for the following duties:
1. Provide operational coordination and administrative services to support procurementprojects and activities following standard processes and contributing to the effectiveprocurement of goods and services.
2. Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers ensuring standard processes are followed.
3. Review record and prioritise purchasing requests and provide support to requisitionersin order to support the procurement of appropriate goods and services at lowest cost toWFP.
4. Contribute to negotiations with new suppliers on terms and conditions of ordersalongside a senior officer in order to obtain the best terms and lowest costs for WFP.
5. Prepare Purchase Orders contracts and any supporting documentation for approval bythe appropriate stakeholder and approve purchases within delegated authority toenable the swift purchase of goods and services.
6. Resolve issues related to delivered goods using initiative liaising with all parties andfollowing standard processes to ensure timely and accurate resolution of problems.
7. Research collect and analyse data in order to produce reports to enable informeddecision-making by Procurement Officers and consistency of information presented to stakeholders.
8. Manage updates and further develop databases and records to ensure information isaccurate organised and available for others to access and supports reportingrequirements.
9.
Maintain relationships with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
10. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
11. Prepare annual procurement reports and plans. Monitor and follow up on its implementation. Keep stakeholders informed for timely action.
12. Ensures implementation of sourcing strategy and e-procurement tools
other related duties and responsibilities as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:
EDUCATION:
Secondary education with specialized certification in procurement or supplemented by training in procurement.
Bachelors Degree in Business or Public Administration Economics Political Sciences and Social Sciences or closely relevant field is desirable but not required

EXPERIENCE:
At least 6 years of experience in procurement management and services
Experience in the usage of computers and office software packages (MS Word Excel etc)and experience in handling of web based management systems.
Experience conducting supplier research/assessment
With strong coordination experience with other operations (e.g. logistics) retailers wholesalers and traders

LANGUAGE: Fluency in both oral and written communication in English and local language in duty station.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application please contact us at for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).

• Once your profile is completed please apply and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.