Were hiring a Mailroom Assistant to join our Rock Island IL team.

The Mailroom Assistant will be responsible for overall mailroom operations including processing incoming and outgoing mail shipments inventory management and vendor reconciliation. This role also provides reception coverage answering phones greeting visitors and supporting Corporate Service Group administrative tasks.

Principal Responsibilities

• Prepare and process mailings transmittals and shipping (USPS UPS FedEx couriers)
• Sort and distribute all incoming mail and packages across two office locations
• Maintain inventory of all shipping and office supplies and order replenishments
• Reconcile vendor monthly statements and support shipping account management
• Perform administrative duties to support mailroom processes and the Corporate Service Group such as meeting arrangements business card ordering and travel coordination
• Provide reception coverage including answering and directing incoming calls greeting visitors and providing a positive first impression of the company
• Maintain confidentiality of project/client corporate and employee matters
• Other Duties as assigned

Required Skills/Abilities

• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Self-motivated flexible and ability to prioritize
• Perform well in a fast-paced environment
• Strong organizational and customer service skills
• Proficient in Microsoft and MS Office Suite including but not limited to Word Excel and Outlook

Education and Experience

• High School Diploma or equivalent
• Associates Degree or Certificate preferred
• Prior administrative or mailroom experience is preferred.

Physical Requirements

• Prolonged periods sitting/standing at a desk and working on a computer
• Must be able to lift up to 30 pounds at times
• Regularly required to stand walk and lift objects
• Must have reliable vehicle valid drivers license and insurance. Must be comfortable using personal vehicle daily to support mailroom tasks.

Why Join Us:
At IMEG people are our priority with a solid focus on career growth work-life balance and making a meaningful impact. As a 100% employee-owned firm we combine the resources of a national design leader with the supportive culture of a local office. Youll work alongside colleagues from diverse disciplines contribute to innovative and sustainable projects and help shape the communities we serve. Join a team where ideas are welcomed professional development is supported and every contribution makes a difference.

IMEG an employee-owned corporation is committed to investing in employees futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO flexible schedule and assistance with tuition reimbursement. Additionally employees are eligible to enroll in health dental vision and life insurance on their first day of employment.

Want to learn more about IMEG and our other amazing career opportunities Please visit

IMEG is committed to providing equal employment opportunities in all employment practices without regard torace color religion sex (including sexual orientation or gender identity) gender national origin disability age genetic information(including family medical history) parental status (including pregnancy childbirth or related medical conditions includinglactation) ethnic origin hair type (including hairstyle or hair texture) citizenship status marital status military service veteransstatus political affiliation non-merit-based factors or any other characteristic protected by accordance with antidiscrimination law it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibitsdiscrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws andregulations.

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