IT Software Asset Manager

Job role: IT Software Asset Manager

Duration: 6 months Contract to Hire

Location: On-site 3 days a week in San Jose CA - 95134

Looking for someone with experience specifically managing AWS.

About & Day-to-Day:

will be a hands-on resource responsible for People Systems Strategy solution and responsible for Core HCM Adv Comp. Have experience working in a SOX Compliant environment.

• Software Lifecycle Management
  • Maintain a centralized inventory of all software assets licenses and SaaS subscriptions.
  • Oversee procurement deployment renewal and retirement processes to ensure accurate entitlement and usage tracking.
  • Partner with Finance and Procurement to align software spending with budget forecasts and business priorities.
• Governance Risk & Compliance
  • Ensure adherence to software license agreements vendor terms and regulatory requirements.
  • Lead internal audits and coordinate with external auditors during software license reviews.
  • Identify and mitigate compliance risks ensuring the company avoids fines or unbudgeted true-ups.
• Cost Optimization & Vendor Management
  • Analyze software utilization data to identify underused or redundant licenses and drive cost-saving initiatives.
  • Develop and implement strategies for license pooling reallocation and optimization.
  • Negotiate contracts and renewals to secure optimal pricing and service terms.
  • Support vendor relationship management and maintain renewal calendars and documentation.
• Operational Excellence
  • Develop and enforce ITAM/SAM standards and processes based on industry frameworks (ITIL ISO/IEC 19770).
  • Establish and enforce processes for software request approval acquisition and deployment.
  • Promote SAM best practices across the organization through training and awareness initiatives.
• Tools and Reporting
  • Manage and optimize SAM/ITSM tools (e.g. ServiceNow Flexera Snow or Ivanti).
  • Generate regular reports and dashboards to track compliance usage spend and performance metrics.
  • Provide executive summaries and actionable insights to IT and finance leadership.
  • Support compliance reporting regulatory filings and ad-hoc data requests.

Hard Skills/Tools:

• Software Asset Management (SAM) IT Asset Management (ITAM) or SaaS vendor/subscription management.
• Hands-on experience managing enterprise applications (e.g. SAP Workday Atlassian Google Workspace Slack ADP MathWorks etc.).
• ITAM/SAM tools (ServiceNow Flexera Snow or similar).
• Preferred
  • ITIL CSAM or CHAMP certification.
  • Experience supporting compliance in regulated environments (e.g. SOX GDPR HIPAA).

What Youll Do

• Software Lifecycle Management
  • Maintain a centralized inventory of all software assets licenses and SaaS subscriptions.
  • Oversee procurement deployment renewal and retirement processes to ensure accurate entitlement and usage tracking.
  • Partner with Finance and Procurement to align software spending with budget forecasts and business priorities.
• Governance Risk & Compliance
  • Ensure adherence to software license agreements vendor terms and regulatory requirements.
  • Lead internal audits and coordinate with external auditors during software license reviews.
  • Identify and mitigate compliance risks ensuring the company avoids fines or unbudgeted true-ups.
• Cost Optimization & Vendor Management
  • Analyze software utilization data to identify underused or redundant licenses and drive cost-saving initiatives.
  • Develop and implement strategies for license pooling reallocation and optimization.
  • Negotiate contracts and renewals to secure optimal pricing and service terms.
  • Support vendor relationship management and maintain renewal calendars and documentation.
• Operational Excellence
  • Develop and enforce ITAM/SAM standards and processes based on industry frameworks (ITIL ISO/IEC 19770).
  • Establish and enforce processes for software request approval acquisition and deployment.
  • Promote SAM best practices across the organization through training and awareness initiatives.
• Tools and Reporting
  • Manage and optimize SAM/ITSM tools (e.g. ServiceNow Flexera Snow or Ivanti).
  • Generate regular reports and dashboards to track compliance usage spend and performance metrics.
  • Provide executive summaries and actionable insights to IT and finance leadership.

What you need:

• Education & Experience
  • Bachelors degree in Information Technology Business Administration or related field.
  • 5 7 years of experience in Software Asset Management (SAM) IT Asset Management (ITAM) or SaaS vendor/subscription management.
  • Hands-on experience managing enterprise applications (e.g. SAP Workday Atlassian Google Workspace Slack ADP MathWorks etc.).
• Skills
  • Strong understanding of software licensing models (SaaS subscription perpetual concurrent enterprise agreements).
  • Proficiency with ITAM/SAM tools (ServiceNow Flexera Snow or similar).
  • Advanced Excel/financial analysis skills and familiarity with software usage analytics.
  • Excellent negotiation and vendor-management capabilities.
  • Strong analytical communication and stakeholder-management skills.
  • Detail-oriented organized and able to manage multiple priorities in a fast-moving environment.
• Preferred
  • ITIL CSAM or CHAMP certification.
  • Experience supporting compliance in regulated environments (e.g. SOX GDPR HIPAA).