Business Manager School New Village Academy

JOB SUMMARY
Responsible for managing non-instructional activities of a high school. Work of the class involves responsibility for all business affairs and non-instructional administrative matters in a high school. These responsibilities include the following core of responsibilities: financial operation of a school facilities management; procurement and supply management; student services; administration of use of school facilities; transportation; plant security and safety; records and reports; and planning and coordination of all business management functions with the school staff faculty and student body as necessary. The School Business Manager is responsible for maintaining a continuing review of practices and procedures in the areas of business affairs and non-instructional administrative matters and for recommending revisions as necessary.

Additional Work Days/Hours
Based on the assignment the following additional work days and/or hours may be required as needed:

• On call

ESSENTIAL DUTIES/RESPONSIBILITIES

• Supervises and/or provides direction to clerical custodial food service and other staff.
• Manages school financial matters including preparation of the budget monitoring expenditures contract management and payroll.
• Organizes and maintains an efficient system for purchase distribution inventory storage repair and replacement of supplies and equipment.
• Supervises the transportation maintenance security safety and financial operations of the school.
• Produces a master schedule of daily events and use of school facilities by student and community groups.
• Oversees the data entry maintenance and reporting of grades attendance discipline and other information concerning students in the Student Data System (SASI); supervises the maintenance of student record files.
• Oversees the operation and maintenance of the physical plant and grounds of the school property.
• Communicates orally and in writing with school and Central Office personnel students parents volunteers and vendors.
• Ensures that the professional staff receives adequate administrative support.
• Provides in-service training for members of the classified staff; may also train professional and clerical staff in use of Student Data System (SASI).
• Coordinates activities with shared use of facilities Parks & Recreation churches and community use.
• Approves fundraising.
• Responsible for ensuring emergency management.
• Prepares routine and special reports.
• Serves as first point of contact in all matters concerning school safety and emergencies involving police and fire personnel.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelors Degree in business administration or a related field of education from a regionally accredited college or university preferably with course work in: principles of accounting; administration; supervision; institutional administration; planning; personnel management; information systems; or purchasing administration required;
• Or an equivalent combination of education and experience which provides the required knowledge skills and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

• Two (2) years experience including the application of accounting principles & practices required.
• supervisisory experience required.

Knowledge Skills Abilities and Other Characteristics

• Knowledge of the principles practices and techniques of business administration specifically including accounting personnel management and planning with application in some or all of the following areas: institutional administration plant maintenance food services transportation security and purchasing administration.
• Demonstrated ability to effectively supervise or direct a staff.
• Ability to create a positive environment that values respects and leverages all employee talents while providing fair advancement for all employees.
• Ability to administer a program involving coordination of a wide variety of activities including accounting/financial functions; analyze and prepare recommendations on a variety of activities; prepare written reports and recommendations.
• Ability to oversee automated student records systems.
• Ability to work effectively with all levels of AACPS employees students parents and the general public.
• Excellent oral and written communications and human relations skills.
• Familiarity with a public school setting is desirable.
• Ability to multi-task.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing Microsoft Office Suite -Word Excel Outlook and/or PowerPoint preferred).

Licenses and Certifications
Employee must retain active licenses certifications and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• First level supervisor

People Management

• This position acts as the manager for direct staff.
• This position acts as the manager for indirect staff.
• This position manages departments.

Management Duties/Responsibilities

• Interviews selects and trains employees.
• Sets/adjusts pay rate and work hours.
• Directs the work of employees.
• Maintains records for use in supervision.
• Assess employees performance (productivity/efficiency) to make promotional recommendation/other status changes.
• Handles employee complaints/grievances.
• Disciplines employees.
• Plans the work.
• Determines the techniques to use.
• Apportions the work among the employees.
• Determines the type of materials supplies machinery equipment or tools to be used of materials or merchandise to be brought stocked and sold.
• Controls the flow and distribution of materials or merchandise and supplies.
• Provides for the safety and security of the employees or the property.
• Monitors and implements legal compliance measures.

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Weight & Force
Lifting and carrying requirements

• None:

Travel Requirements

• N/A

JOB INFORMATION

ORGANIZATION

HR JOB INFORMATION

Required Experience:

Manager