Senior Administrative Assistant
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Please note this role will work in a hybrid environment. The successful candidate will be working a mixture of on-site and off-site work based on the parameters for our operations to meet the needs of our donors our staff and our communities. Currently employees are expected to have an in-person presence for at least 40% of their work time. This requirement may vary depending upon circumstances.
Job category: Administrative
Job posting ID: 8092
Employment status: Temporary full-time
Positions anticipated end date:
Possible schedule/FTE: 1.0
Classification: ASO
Salary/Rate of pay: $54763 - $63029
Application deadline:
- This external job posting may close earlier than the advertised deadline. We recommend applying as soon as possible.
Application requirements:
- Your up-to-date resume.
- Job specific cover letter.
- We recommend you save a copy of the job posting for reference throughout the recruitment process.
Do you currently work for Canadian Blood Services All employees must apply via the internal career page.
Together we can make all the difference in the lives of others.
Be part of a dynamic collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood plasma stem cells and organs and tissues.
If you are looking for a rewarding experience with a values and mission-driven team join Canadas Lifeline and make a meaningful difference.
We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work live and play.
About the role
Canadian Blood Services is looking for a Temporary full-time Senior Administrative Assistant to join our dynamic Medical Laboratory & Stem Cell Services team.
TheMedical Laboratory & Stem Cell Services team is responsible for supporting Canadian Blood Servicesby providing general administrative support to the Distribution this role you will be organized and possess strong communication skills.
Formula for success
- Applying your organizational skills you prepare correspondence and various documents such as reports presentations meeting agendas and minutes by gathering organizing and selecting appropriate formats and graphics for the presentation of information in accordance with standards policies procedures and regulatory requirements to support the work of the unit.
- Utilizing your technical expertise you create and maintain databases track systems statistical and/or financial tools using spreadsheets and other database applications to produce reports and provide data as required.
- Drawing on your administrative experience you coordinate work flow/ office activities resolves administrative problems creates new and improves existing processes and procedures arranges meetings including event logistics and schedules appointments makes travel arrangements and assists with special projects and other events to facilitate the smooth operation of the unit.
- Monitors and deals with incoming and outgoing communications as appropriate to provide effective customer service to internal and external clients at all levels and to co-workers while maintaining privacy and confidentiality.
- Completes and/or processes travel expenses invoices purchase orders and/or other financial documents by recording and entering data and investigating discrepancies as required to track expenditures and verify that budget transactions and timekeeping entries are correctly recorded.
- Performs other related duties as required.
Desired education and skills
- Post-secondary level education preferably a two-year community college diploma in Office Administration.
- Minimum of three years of related administrative experience.
- Thorough knowledge of office routines and protocol.
- Communication skills to discuss sensitive information requiring tact and discretion and to exchange information in English are essential.
- Computer literacy is essential with proficiency in the following software packages desired: MS Word Excel PowerPoint Sharepoint and Concur.
- Ability to take direction from numerous people and work in a team environment. Strong organizational and time management skills.
- Ability to work independently with minimal supervision.
What we offer you
- Payment in lieu of vacation.
- Annual performance award up to 5%.
- Payment in lieu of benefits.
- Defined benefitpension plan.
- Employee discounts wellness program professional resources.
What you can expect
- This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location 40 % of the time/days of the week.
Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canadas population in our organization and fostering an environment where all employees can be their authentic selves with equal opportunities to succeed and contribute.
If this role resonates with you we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.
We thank all applicants for their interest. However only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system to ensure you receive them please add and to your safe senders list.
Applicants who require accommodation should discuss their needs with us.
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Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
