Executive Assistant

Beirut - Lebanon

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

The Role:

Executive Assistant to Sucafina Instant Managing Director

Sucafina Instant is the instant coffee division of Sucafina Group. Our aim is to help brands and manufacturers find the right coffee solutions for their needs

Responsibilities of the role:

I- MDs Task: Weekly Trading discussions with heads of profit centers

Role: Prepare and manage report showing (summary of discussions / Position /- Requirements / Action to be taken
This must be continuous historical database which must be followed and ensure that MD executes action steps and give feedback
Dashboard: Globa Position with net long short per profit center

II- MDs Task: Commercial and Financial Risk assessment

Role: Prepare/manage dashboard of Commercial Risk of top 10 clients:

Business booked versus budget
Assessment of commercial risks (probability of losing client )

Role: Prepare / manage Dashboard of Financial Risk of top 10 clients

Receivables position with clients
Forward positions with clients
Credit health of clients

Dashboards: (i) Finance Dashboard showing budget versus booked (ii)Treasury Receivables dashboard (iii) Periodic check CreditSafe

III - MDs Task: Idle Capacity Operational Efficiency Analysis for trading - Provides data for Preparers/Owners of report with current data

Main manufacturers: Traders / Commercial team gather data for MD to give to Camilos Team / Assistant manages follow ups
Operational Efficiency: Sucafina Instant Blending and Packing Facilities (APAC TBB New Projects )
Role: Coordinate information and summarizes for MD
Dashboard: Idle Capacity Dashboard
Dashboard: Summary Dashboard capturing monthly performance versus budgeted performance (New to be developed with Finance)

IV- MD Task: Reviewing Global Tolling Sheet for strategic trading decisions

From Green coffee to Bulk to Finished Products
Role: Analyze data and advise MD what to do
Dashboard: Tolling Dashboard versus actual sales of the week (Hung)
Finished Products Dashboard versus actual trades during the week (Camilo)
Weekly PnL Dashboard by Finance

V- MD Task: Profiling and Digital Transformation of Sucafina Instant

Follow up on discussions with Profiling Team Tastify Profile Print)
Follow up on Instant Global IT projects (The To Do List - Progress reports)

VI - Coordinating Communication

Internal and external communication

VII - Time Management and Priority Setting

Setting priorities for MD based on MDs roles

Qualifications :

Qualifications and Skills:

University graduate (BA or equivalent) Focus/ Major in Business Management IT Foreign Trade is a plus
5-7 years of working experience
Experience in an international environment related to trade/ supply chain/ logistics is a plus
Strong proficiency in Excel and Power BI.
Familiarity with ERP systems.
Strong analytical mindset attention to detail and ability to present insights clearly.
Willingness to travel internationally when needed.

Languages:

Excellent knowledge of English (written and verbal communication skills)
Knowledge of any other language is a plus (French)

Additional Information :

Soft Skills

Exceptional trustworthiness discretion and integrity.
Good business acumen
Good communication skills and willingness to work with people of varied cultures
Excellent organizational skills (ability to prioritize plan tasks and respect deadlines)
Good interpersonal skills
Teamwork skills/ team spirit
Ability to work under stress and respond to tight deadlines
High level of autonomy/self-discipline
Proactiveness
Curious keen to learn and ready for new challenges
Ability to work independently

Remote Work :

Employment Type :

Full-time

The Role:Executive Assistant to Sucafina Instant Managing Director Sucafina Instant is the instant coffee division of Sucafina Group. Our aim is to help brands and manufacturers find the right coffee solutions for their needsResponsibilities of the role:I- MDs Task: Weekly Trading discussions with h...