Sr. Executive Assistant to CEO
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Job Location:
Portland, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Who we are
Zus is a shared health data platform designed to accelerate healthcare data interoperability by providing easy-to-use patient data via API embedded components and direct EHR integrations. Founded in 2021 by Jonathan Bush co-founder and former CEO of athenahealth Zus partners with HIEs and other data networks to aggregate patient clinical history and then translates that history into user-friendly information at the point of care. Zuss mission is to catalyze healthcares greatest inventors by maximizing the value of patient insights - so that they can build up not around.
What were looking for:
You are experienced in partnering with senior executives and driving efficiency in how they operate. You are seen as both a productivity assistant and partner who uses good judgment and discretion. You are excellent at anticipating and realigning needs and priorities on an ongoing basis. You are a quick learner who can rapidly adapt to new technologies. You are comfortable being a master scheduler for a dynamic executive.
This person will need to work in Portland ME area.
Who you are:
You are experienced in partnering with senior executives and driving efficiency in how they operate. You are seen as both a productivity assistant and partner who uses good judgment and discretion. You are excellent at anticipating and realigning needs and priorities on an ongoing basis. You are a quick learner who can rapidly adapt to new technologies. You are comfortable being a master scheduler for a dynamic executive.
As part of our the team you will
- Own comprehensive calendar management across professional campaign and personal commitmentsscheduling meetings coordinating logistics and maintaining a forward-looking (weekly/monthly/quarterly) plan to ensure time is aligned to top priorities and high-value outcomes
- Plan and execute complex travel and logistics for business campaign and personal/family needs including detailed itineraries briefing agendas ground transportation lodging and contingency planning; complete and reconcile expense reports accurately and on time
- Support the CEO/principal with task management and prioritization translating goals into actionable plans tracking deadlines and deliverables and proactively removing obstacles to keep critical initiatives (company and campaign) moving forward
- Draft and prepare correspondence and materials across business and personal contexts including emails letters internal communications invitations talking points and meeting briefsensuring the appropriate tone confidentiality and professionalism
- Serve as a strategic gateway to the executives time balancing access with focus: triage requests negotiate scheduling tradeoffs and create win-win solutions for internal partners external stakeholders and campaign/community relationships
- Maintain strong situational awareness of upcoming commitments decisions and sensitivitieskeeping the CEO/principal prepared with timely reminders concise briefings and structured follow-ups to ensure nothing drops across fast-moving priorities
- Exercise sound judgment to assess meeting and event value recommending declines delegates or alternatives when appropriate; protect deep work time while ensuring high-impact relationships and obligations are maintained
- Manage the overall flow of communication (internal external community and campaign-related as appropriate) communicating directly and on behalf of the CEO/principal and ensuring messages are routed tracked and answered with clarity and timeliness
- Prioritize and respond to incoming communications (email calls texts DMs as applicable) by flagging urgency anticipating required actions drafting responses for review and replying on the executives behalf when appropriatemaintaining a consistent professional voice
- Coordinate campaign support activities such as event scheduling speaker logistics community meetings stakeholder outreach coordination and preparation of briefing packetswhile keeping careful separation and confidentiality as needed across roles.
- Support an active family and social calendar by organizing personal appointments family logistics celebrations travel and social commitments; track key dates (birthdays anniversaries school and community events) and ensure the executive is prepared and present
- Handle special projects and personal obligations with discretion including vendor coordination reservations household/admin needs and time-sensitive requestsoperating with high trust confidentiality and impeccable follow-through
Youre a good fit because
- 5 years of relevant experience
- Demonstrated experience supporting senior executives
- Complete proficiency using Microsoft Office and GSuite
- The ability to learn new tools and technologies quickly
- Experience maintaining schedules calendaring meetings & preparing meeting agendas
- A background in scheduling complex travel
- The ability to multitask prioritize assignments ensure deadlines are met and work under pressure
- Excellent verbal and written communication skills
- A track record of being highly organized detail oriented and able to meet deadlines in a fast-paced environment
- Strong interpersonal skills to effectively build relationships and influence across the organization
- The ability to display sensitivity tact and responsiveness in various situations and maintain a high level of confidentiality
$90000 - $125000 a year
This role will need to work in Portland ME area.
We will offer you
Competitive compensation that reflects the value you bring to the team a combination of cash and equity
Robust benefits that include health insurance wellness benefits 401k with a match unlimited PTO
Opportunity to work alongside a passionate team that is determined to help change the world (and have fun doing it)
Please Note: Research shows that candidates from underrepresented backgrounds often dont apply unless they meet 100% of the job criteria. While we have worked to consolidate the minimum qualifications for each role we arent looking for someone who checks each box on a page; were looking for active learners and people who care about disrupting the current healthcare system with their unique experiences.
We do not conduct interviews by text nor will we send you a job offer unless youve interviewed with multiple people including the Director of People & Talent over video interviews. Job scams do exist so please be careful with your personal information.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Anti Money Laundering
- Design Engineering
- Lounge
- Information Management
- Deputy
