Marketing Assistant (HubSpot Experience) | AU Client | WFH

Staff Domain Inc.

Job Location:

National Capital Region - Philippines

Monthly Salary: PHP 30000 - 60000

Experience Required: 3years

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Set-up and Location: WFH/Onsite

Work Schedule: 9:00AM to 6:00PM (AEDT) 6:00AM to 3:00PM (PH)

Employment Type: Full-time

Ready to do work that actually excites you

Provide structured repeatable sales operations support across the full sales lifecycle with emphasis on CRM hygiene lead setup sales materials management proposal preparation and monthly reporting enabling the Sales Manager to maximize selling time and reduce administrative workload.

What Youll Do:

Youll be the kind of person who:

1. CRM Support & Data Hygiene (HubSpot Light NetSuite)

Maintain clean accurate CRM data to support forecasting and deal visibility:

Maintain and update HubSpot company contact and deal records.
Identify and flag missing or inconsistent data duplicates or incomplete fields.
Ensure all new opportunities have correct associations and required fields.
Perform light NetSuite CRM updates for implementation opportunities mid-month and month-end.
Maintain standardized naming and organization across CRM records.

Primary tools: HubSpot CRM NetSuite CRM Excel

2. Lead Intake & Early-Stage Setup (New Leads)

Ensure every new lead enters the sales process clean complete and ready for Discovery:

Set up opportunity folders using the standard naming structure.
Build intro packs including company logo basic info and standard materials.
Create or enrich HubSpot company contact and deal records.
File and convert survey results to PDF and update key fields in HubSpot.
Prepare early-stage materials so Discovery sessions are high leverage.

Primary tools: HubSpot SharePoint Canva Excel

3. Research & Pre-Call Preparation (Qualification Discovery)

Support early-stage conversations through structured prep:

Create account snapshots (industry revenue employee size key finance leaders).
Enrich missing contact and company details using LinkedIn.
Prepare structured Discovery / Demo prep packs with background and assets.
Pull and organize relevant case studies one-pagers and slide decks.

Primary tools: LinkedIn SharePoint PowerPoint Canva

4. Deal Progression Enablement (Discovery Demo Solution Fit)

Ensure deals move smoothly and materials stay organized:

Update and maintain opportunity folders with meeting materials and assets.
Maintain standardized folder structure as deals progress through stages.
Assist with refreshing sales materials as milestones shift.
Support preparation of materials needed for internal or client-facing sessions.

Primary tools: SharePoint PowerPoint Excel

5. Proposal SoW & Commercial Support (Solution Fit SoW Close)

Support the commercial stages with accurate and timely documentation:

Build proposal packs using standard templates and meeting notes.
Create proposal visuals and layouts using Canva.
Prepare Statements of Work (SoWs) and Terms & Conditions from approved templates.
Assist with order-of-magnitude pricing using established pricing frameworks.
Maintain an organized centralized SharePoint library of sales materials and templates.

Primary tools: SharePoint Canva PowerPoint Excel

6. Monthly Reporting & Sales Ops Support

Provide visibility and consistency across the pipeline:

Roll over the monthly sales report using existing templates.
Produce a monthly CRM data quality summary (missing fields duplicates inactive deals).
Flag cleanup areas or data gaps requiring attention.
Support basic data exports and formatting.

Primary tools: Excel HubSpot NetSuite SharePoint

Requirements

What You Bring:

Were looking for someone who:

Key Tools They Will Use

HubSpot CRM primary CRM
NetSuite CRM implementation opportunity updates
SharePoint folders templates libraries
Excel reporting data cleanup pricing
PowerPoint decks prep materials sales assets
Canva proposal visual design and layout
LinkedIn contact and company research

Benefits

Why Youll Love Working Here

HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
Employee Engagement Activities: Year-End Party Family Day Team Building and more!

Lets Talk

If youre thinking this sounds like meit probably is. Click apply. We cant wait to meet you.

Required Skills:

Requirements/Skills Needed: Bachelors degree in Business Administration Marketing or a related field. 3 years of experience in sales development telemarketing or appointment setting. Familiarity with the Australian market and business culture is a plus. Experience in B2B or B2C lead generation is an advantage. Strong verbal and written communication skills for engaging prospects and building rapport. Ability to handle objections and remain professional under pressure. Ability to work independently prioritize tasks and thrive in a target-driven environment. Additional Job Details: Set-up and Location: WFH Work Schedule: 9:00 AM to 06:00 PM AEST (06:00 AM - 03:00 PM PH Time) Employment Type: Full-time All interviews and other hiring requirements are done virtually or through video calls or emails. Join Us and Enjoy! HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) Employee Engagement Activities: Year-End Party Family Day Team Building and more! Why Join Staff Domain At Staff Domain we are not just another staffing companywe are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation excellence and continuous learning. With offices in the Philippines South Africa India and beyond we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment where youll have access to cutting-edge technology and tools to help you excel in your role. As a member of our team youll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven ambitious individuals who are eager to make an impact in a rapidly expanding industry. Join us as we shape the future of global staffing solutions!

Required Education:

Bachelors degree

Set-up and Location: WFH/Onsite Work Schedule: 9:00AM to 6:00PM (AEDT) 6:00AM to 3:00PM (PH)Employment Type: Full-timeReady to do work that actually excites youProvide structured repeatable sales operations support across the full sales lifecycle with emphasis on CRM hygiene lead setup sales mater...