Document Controller

They will have strong organisational communication and IT skills with the ability to deliver high-quality work whilst managing several conflicting priorities and will demonstrate a high level of energy commitment and enthusiasm for their work.

Document Control

• Manage classification sorting indexing filing archiving and retrieval activities of all documentation within the Project SharePoint folders and maintain in line with Pure standards
• Manage Aconex as Project Level Administrator i.e. manage the document review and assurance process workflows and template set-up maintain the Aconex project directory and regularly update external users produce system reports and track and chase overdue tasks
• Maintain the Document Register/MIDP and quality assurance of received information
• Support all project stakeholders in the use or Pure EDMS in line with Pures BIM requirements
• Production of internal reports and documents in accordance with company standards & branding and assist the teams with general administration as needed
• Work alongside colleagues to support delivery on any project where there is a greater need for capacity or to cover sickness or absences where needed

Administration

• Administration of expenses for Senior Managers
• Ensuring the office is clean and fully stocked
• Planning/coordinating the commitments and meetings on site
• Arrange couriers as required
• Supporting the Campus Director or Senior Management Team with:
• managing diaries ensuring they are up-to date
• travel /accommodation bookings
• Arranging meeting rooms
• Organising internal and external events including drafting itineraries preparing agendas PowerPoint presentations and circulation of papers Welcoming guests and customers in a professional manner whether in person or on the telephone; answering or directing inquiries
• Actioning day to day ad hoc administration filing printing and production of documents in a timely fashion
• Monitor and manage critical dates for the project and ensuring key stakeholders are kept informed at all times of schedule
• Manage the production of documents and emails and check work carefully for accuracy and layout

Knowledge and Skills

• Proven experience of managing high level priorities with a hands-on practical approach
• Well organised and methodical with excellent attention to detail ensuring accuracy in all client communications and deliverable
• Excellent team player sharing in team goals to provide excellent quality and efficiency of service with a willingness to take on new responsibilities and challenges
• Positive can-do attitude with the ability to adapt to change
• Proven experience of managing high level priorities with a hands-on practical approach

Note: The successful candidate will be required to complete pre-employment screening to BS7858:2019 or national equivalent. (Covers: Confirmation of identity legal right to work financial probity criminal history and associations with proscribed organisations). It is the policy of Pure DC that all individuals have a responsibility for the security and protection of companys Information and IT Resources over which they have control according to their role.

In this exciting and strategic role you will be responsible for supporting your team ensuring information/documentation is captured and stored in a methodical manner within our EDMS systems. You will also take ownership for the day-to-day management of documents ensuring that all information is organized appropriately and meets the required standards of the business.

You will need a high attention to detail and a methodical approach and being home-based you need to be excellent at managing your time and able to perform independently meet deadlines and pro-actively participate in building relationships with the wider team.

Main responsibilities include:

• Maintenance of documents and revisions to ensure complete and up to date repository of information.
• Manage Aconex as Project Administrator.
• Manage and monitor the document review and assurance process.
• Manage approval workflows.
• Manage classification sorting indexing filing archiving and retrieval activities of all documentation.
• Ensure compliance across all information in line with standards protocols and security measures.
• Assist in the development maintenance and rollout of document management processes and systems.
• Support and train the teams in the use of Aconex.

What were looking for Do you have:

A genuine passion to drive change: Were constantly searching for new ways to change the status quo. We need you to be efficient and agile with excellent attention to detail and a desire to drive value creation and deliver exceptional service.

Ability to think differently:Our projects all require the team to think through problems and find the most effective and efficient new solution in each case. Were looking for innovative thinking problem solving and a willingness to question assumptions.

Ability to build and maintain trust: We build trust and create space for people to own their work and deliver their best. We create environments where people feel safe if they make honest mistakes and when they do we support them to learn and put things right.

Ability to connect and collaborate: Youll be able to share your perspectives constructively and listen openly. Cross functional collaboration is crucial because we understand that no one team is wholly responsible for building and operating a data centre.

Your skills and attitude:

A minimum of two years experience as a Document Controller in a Construction Engineering or Operational environment

Experience of using Aconex or similar Document control system

Knowledge of SharePoint an advantage

Degree educated desirable but not essential

Whats in it for you

Youll be joining a dedicated vibrant dynamic and talented team of people who are deeply passionate about data centres for good.

Were committed to the culture of learning and provide regular learning opportunities for everyone. We will support you with your personal and career development plans.

Your health and wellbeing is really important to us and we want to ensure that youre able to make the most of the opportunities and reach your full potential. From a programme of wellbeing activities throughout the year to Mental Health First Aiders and a 24-hour impartial Employee Assistance line were determined to create an environment that supports everyones mental and physical health.

We offer a competitive salary.

Youll get a generous amount of annual leave which increases with service plus public holidays.

You also get an extra day off for your birthday.

We offer a Salary Sacrifice Pension Scheme.

We provide Private Medical Insurance for you and your family.

We offer 3 x Life Insurance and many other benefits.

This is an exciting role for someone who really wants to make a difference and is passionate about how the data centre infrastructure can help to improve the planet society and the communities we operate in.

Everyones welcome

Everyone is welcome at Pure. Our business thrives on difference and we want you to feel at home and be able to bring your whole self to work. We champion a workplace that celebrates and embraces diversity ensuring that every individual regardless of their background finds a true sense of belonging.

We understand the value of a diverse talent base and the unique perspectives experiences and innovative ideas each person why we have our Inclusion & Belonging Committee to drive forward our key inclusion priorities.

Were committed to an active Inclusion Diversity and Equal Opportunities Policy starting with our recruitment and selection process. We want applications from people with diverse backgrounds and experiences.

HOW TO APPLY

Wed love it if you could submit your application online here. If you require an alternative method of applying please reach out to

Interested but not sure you tick every box Research tells us that women particularly feel this way. So regardless of gender why not apply.

If you require reasonable adjustments to any part of our recruitment process please share those requirements with us when completing your application. We will make every effort to ensure your needs are met to provide a fair and transparent process of assessment.