Documentation & Administrative Assistant – T&D

CIMAsProject Management teamis at the forefront of delivering construction projects across a wide range of industries including institutional and heritage buildings healthcare public transportation energy infrastructure and manufacturing. We pride ourselves on creating tailored project management solutions guiding each project from start to finish. With a collaborative transparent approach we deeply understand our clients vision and provide agile effective solutions to navigate the complexities and uniqueness of every project. Join us and immerse yourself in a dynamic innovative and collaborative environment whereyoullmake a real impact. Togetherwellpush boundaries and go abovewhatsexpected of us to meet the challenges of tomorrow and engineer a better world! 

Come join our Project Management team as we are in search of a Documentation & Administrative Assistant to work on complex projects in the Electrical Utilities sector especially in Transmission & Distribution. In this role you will collaborate with top-tier professionals and stakeholders. Youll leverage your expertise to uphold excellence within our document management process. 

We offer a flexible hybrid work model enabling you to work from home AND our Vancouver office. 

Primary Responsibilities 

• Design and Optimize Processes: Plan and implement efficient document management procedures that support seamless project execution 
• Provide Strategic Guidance: Recommend solutions aligned with client business needs and assist in selecting the best document management or project management platforms 
• Enable Clear Communication: Ensure timely and accurate information flow across all project teams fostering collaboration and alignment 
• Protect Data Integrity: Oversee secure transfer and sharing of information in compliance with network security standards 
• Maintain Accurate Records: Manage control logs and ensure proper documentation for all project activities 
• Organize Documentation Lifecycle: Coordinate the reception transmission coding classification and archiving of all incoming and outgoing project documents 
• Ensure Structured Organization: Plan document coding based on the Work Breakdown Structure (WBS) for clarity and consistency 
• Deliver Insightful Reporting: Prepare and present project management reports that provide actionable insights for stakeholders 

Qualifications :

• Degree or technical training in administration documentation or a certificate in document and records management or any other relevant education 
• Minimum of three (3) years of experience in administration or information governance ideally within engineering construction management environments 
• Proficiency in Microsoft Office (Outlook Word Excel Teams etc.) and SharePoint 
• Effective communication abilities in English including analytical skills interpersonal communication and presentations 
• Ability to adapt rapidly and work in a fast-paced environment 

The expected salary for this position is from $50000 to $70000 based on the richness and diversity of the candidates experience training skills and internal equity. The position or associated salary could vary depending on the profile of the candidate. 

For more information please contactAlina Souralay 

#LI-Hybrid 

At CIMA we value diversity of talent and perspective. You think you can add value butdontmeet all the job requirements We invite you toapply becauseeveryone has something unique to offer. The outstanding talents that choose to join us at CIMA soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success. 

Why choose CIMA Because we offer you: 

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week 
• Employee and Family Assistance Program 
• Retirement Savings Plan (RRSP) with up to 4% employer contribution 
• As an employee-owned companyan annual opportunity topurchaseshares for all employees 
• Flexible work schedule in a hybrid work mode 
• Work/Life balance policy across Canada 
• 3-5 weeks of vacation based on years of relevant experience 
• Tailored training to improve your existing skills 

Additional Information :

CIMA uses an applicant tracking system that includes an automated match score feature. However this score is not used to screen assess or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socio-economic status or background etc.).

In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

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Remote Work :

No

Employment Type :

Full-time