Creative Services Assistant

• Support the Print Production Managers and Producers with day-to-day project tracking scheduling and progress updates across multiple print and packaging initiatives.
• Assist in preparing and distributing bids from vendors ensuring specifications are clearly defined and timelines are achievable.
• Gather review and compare vendor estimates to confirm accuracy material alignment and compliance with project requirements. Work closely with internal stakeholders to pursue estimate approvals and maintain cost transparency throughout the process.
• Build and maintain project estimates budgets and cost trackers ensuring all financial information is accurate and up to date.
• Manage purchase orders invoices production service agreements talent contracts production insurance COIs and billing documentation to ensure timely and accurate processing.
• Maintain and regularly update production process documentation training guides completion reports and workflow reference materials to ensure consistency and knowledge sharing across the Creative Services team.
• Maintain organized production files and vendor records for easy reference and auditing.
• Coordinate all messengers couriers and local shipping including shipping documentation tracking and related paperwork.
• Assist the producers with booking crew equipment rentals and serve as a production assistant on-set for in-house projects.

Qualifications :

• 12 years of administrative experience preferably in a creative agency setting.
• Strong attention to detail with excellent organizational and time management skills.
• Proficiency with Microsoft Office (Excel Word Outlook) and/or Google Workspace; familiarity with project management software (e.g. Asana Wrike Workfront) a plus.
• Foundational understanding of print production processes including materials finishes and file preparation would be advantageous.
• Excellent communication and interpersonal skills with the ability to work cross-functionally.
• Basic understanding of budgeting invoicing and vendor management.

• Collaborative team player with a proactive and service-oriented mindset.
• Able to multitask and manage competing priorities in a deadline-driven environment.
• Curious learner who seeks to understand the technical and creative aspects of print production.

Pay Rate: $25.00 - $27.00/hour and may include a discretionary bonus.  Final compensation will be dependent upon skills & experience.

Additional Information :

• Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans and a 401k with match eligibility to secure your financial future and including: 
  • 24/7 online physician consultations 
  • virtual mental health resources 
  • life coaching 
  • engaging employee community groups 
  • cash rewards for healthy habits and fitness reimbursements 
  • library of on-demand fitness videos 
• Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units. 
• Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department offering extensive resources like People Manager and leadership training webinars and eLearning courses. 
• Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals overcome challenges and drive your career forward. 
• Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant positive change in the workplace. 
• Building a Healthy Society: To date our co-Founders Lynda and Stewart Resnick through their foundations and The Wonderful Company have invested more than $2.5 billion in education health and wellness community development and sustainability initiatives across Californias Central Valley Fiji and the 2025 Wonderful ranked as #1 in PEOPLEs 100 Companies That Care list and was named one of Fortune magazines 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts visit .
• Giving Back to the Community: Make a difference with Wonderful Giving allowing you to allocate company-provided funds to up to three charities of your choice and join Wonderful Neighbor to contribute to group service projects within our local communities. 

Wonderful Agency is the full-service in-house advertising and marketing agency at The Wonderful Company. Dedicated to creative excellence across all media (television web print outdoor POS mobile and social media) Wonderful Agency builds consumer awareness and relevance across The Wonderful Companys brands. This is accomplished by creating effective and innovative campaigns that match the quality of the highest echelon of global firms while offering an environment that is far more entrepreneurial and fast-paced than a traditional agency. Wonderful Agency is highly integrated in direct brand and product development decisions with company owners business unit leadership legal strategy and other key stakeholders.

The Wonderful Company a successful fast-growing privately held $6 billion company with 10000 employees worldwide. The Wonderful Companys connection to consumers has health at its heart and giving back in its DNA. The company has a long-standing commitment to corporate social responsibility including more than $1 billion invested in environmental sustainability; $65 million in charitable giving education initiatives and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in Californias Central Valley. To view the current Corporate Social Responsibility report visit learn more about The Wonderful Company its products and its core values please visit or follow The Wonderful Company on LinkedIn Facebook Instagram and Twitter. To learn more about The Wonderful Companys corporate social responsibility impact visit .

The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance equity and inclusion. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability age protected veteran status or other protected categories.

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Remote Work :

No

Employment Type :

Full-time