Senior Administrative Specialist
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Summary Statement
This position provides administrative support to the Executive Assistant and Executive Management managing daily office functions maintaining accurate records and delivering exceptional customer service. Essential duties and responsibilities include greeting walk-ins responding to inquiries in a courteous and professional manner providing support to staff scheduling meetings processing confidential personnel pension and HR documents in accordance with policies managing timekeeping reports ensuring accuracy and timeliness communicating with potential job candidates and coordinating interviews monitoring and ordering office supplies serving as a liaison between the office and vendors for supplies and contracted services and assisting with new employee orientation.
Essential Functions
Essential functions are fundamental core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive employees can complete job duties of a similar kind not specifically listed here.
- Serves as a liaison with internal and external contacts customers clients and/or the public to coordinate various activities respond to inquiries and provide guidance and consultation on administrative matters.
- Creates formatted documents generates and shares presentations manages schedules develops and manages spreadsheets assists in maintaining policies procedures guidelines or training manuals and maintains information in databases.
- Delivers excellent customer service in-person electronically or by written communication.
- Applies and explains agency services laws rules regulations standards policies and procedures.
- Creates and maintains a variety of record-keeping systems or logs to file track and retrieve documents or other information and ensures records are maintained in compliance with retention schedules.
- Assists higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data preparing reports supporting performance tracking and dashboard maintenance or performing related support work.
- Reviews processes and evaluates information for completeness accuracy and conformity with applicable laws rules and regulations. Resolves discrepancies deficiencies in information or other issues.
- Drafts manages and distributes communications and other materials for public and/or internal use.
- Coordinates administrative elements of projects including tracking timelines scheduling documenting progress and facilitating communication between team members.
- Uses automated information systems and computer software to enter update modify delete retrieve and report on data.
- Orders and maintains office supplies and equipment.
- Plans and coordinates meetings hearings or conferences and makes travel arrangements.
- May approve or recommend approval/denial of requests/information within established standards and guidelines.
- Performs other related duties as required.
Job Requirements
JOB REQUIREMENTS for Senior Administrative Specialist
Applicants must have education training and/or experience demonstrating competence in each of the following areas:
- One year of experience in performing administrative specialist work such as composing official documents drafting and distributing communications or other materials tracking and resolving issues with workflow assisting with research special projects or data/information management or other similar work in support of administrative technical program and/or office operations.
- One year of experience in using standard computer software/applications to create documents develop spreadsheets or maintain/update databases.
- One year of experience in collecting compiling and evaluating data from multiple sources to prepare reports letters or other administrative documents.
- Six months experience in providing guidance and consultation to management customers and others on administrative matters.
Benefits
To learn more about the comprehensive benefit package please visit our website at Process
The application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application on-line all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling or by visiting . You may also call or email for additional applicant services support.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
The official website of the State of Delaware. Find information about state government, programs, and services. The First State is located in the Northeast U.S.
