Administrative Assistant Office of Admissions & RecordsLaw

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The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock we prepare our more than 8900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission UA Little Rock is a driving force in Little Rocks thriving cultural community and a major component of the city and states growing profile as a regional leader in research technology transfer economic development and job creation.

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Department:

Summary of Job Duties:

Qualifications:

Required Education and or Experience:

• Administrative professional who is collaborative with excellent communication skills and someone who can prioritize multiple tasks/projects successfully;

• Hold an Associates Degree and have at least one year of experience in higher education;

Preferred Education and or Experience:

• Bachelors degree;

• Experience with UA Little Rock procurement Workday and LSAC Unite.

Job Duties:

• Perform a wide variety of administrative duties for the Admissions & Enrollment Management office and the Registrars Office including event coordination making travel arrangements with CTS (travel) card ordering supplies via requisition and/or P-Card scheduling meetings and maintaining calendars and processing invoices and reimbursements;

• Assist with various admissions processes such as organizing admissions files communicating with applicants to ensure files are complete and preparing them for distribution to and review by Admissions & Enrollment Management staff and the committee review;

• Serve as the first point of contact by telephone email and in-person for the Admissions & Enrollment Management office and the Registrars office interfacing with multiple constituencies including applicants alumni faculty pre-law advisers administration and current students;

• Coordinate Law School tours and classroom visits for prospective students and visitors.

Knowledge Skills and Abilities:

• Utilize Microsoft Office Suite Zoom Google Meet and other virtual meeting applications able to perform database management presentation and electronic communications functions;

• Work successfully under pressure in a rapidly evolving team-oriented setting handling multiple tasks with differing timelines and an ability to prioritize work on projects developing simultaneously;

• Leverage written and oral communication techniques along with organizational planning time management and people skills;

• Demonstrate strong service orientation and attention to detail;

• Handle high volumes of work during peak periods;

• Exercise discretion resolve problems using sound judgment and maintain confidentiality of office records and application materials.

Additional Information:

Special Instructions to Applicants:

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible: