Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
About AstraZeneca
AstraZeneca is a global science-led patient-focused biopharmaceutical company that focuses on the discovery development and commercialization of prescription medicines for some of the worlds most serious diseases. But were more than one of the worlds leading pharmaceutical companies
Role Title: Executive Assistant
Location : Mumbai
Role Purpose
The Executive Assistant provides high-level administrative and organizational support to a senior leader. This role ensures seamless day-to-day operations by managing calendars meetings travel and key communications while always maintaining discretion and professionalism. The ideal candidate is proactive detail-oriented and skilled at managing multiple priorities in a fast-paced environment.
Key Duties and Responsibilities
Executive and Administrative Support
Manage the leaders calendar appointments and travel logistics.
Coordinate leadership meetings governance reviews and site events ensuring all logistics and materials are in place.
Prepare presentations reports and communications with accuracy and attention to detail.
Handle confidential correspondence and sensitive information with the highest level of discretion.
Anticipate the leaders needs and provide proactive administrative support to ensure priorities are met.
Operations and Coordination
Coordinate with internal teams to ensure smooth execution of meetings reviews and deliverables.
Support event and visit logistics including planning and on-ground coordination.
Manage PO creation invoice processing and vendor payments in partnership with Finance and Procurement.
Maintain trackers dashboards and action logs for leadership visibility.
Communication and Stakeholder Management
Serve as a point of contact for internal and external stakeholders.
Draft and circulate meeting notes communications and updates on behalf of the leader.
Foster effective communication and collaboration across teams to ensure timely follow-ups and closures.
Required Skills and Competencies
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
High level of confidentiality professionalism and judgment.
Proficiency in Microsoft Office Suite Teams and collaboration tools.
Strong interpersonal skills with the ability to work effectively across functions and levels.
Qualifications and Experience
Graduate with 710 years of experience as an Executive Assistant or in a similar senior administrative role.
Experience supporting senior leadership in a multinational or matrix organization is preferred.
Demonstrated ability to manage complex scheduling logistics and communication needs.
Why AstraZeneca
At AstraZeneca were dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. Theres no better place to make a difference to medicine patients and society. An inclusive culture that champions diversity and collaboration and always committed to lifelong learning growth and development. Were on an exciting journey to pioneer the future of healthcare.
Date Posted
08-Dec-2025Closing Date
14-Dec-2025AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds with as wide a range of perspectives as possible and harnessing industry-leading skills. We believe that the more inclusive we are the better our work will be. We welcome and consider applications to join our team from all qualified candidates regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment) as well as work authorization and employment eligibility verification requirements.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, ... View more
