Legal Billing & Collections Specialist
Share
Job Location:
California, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
A California-based law firm is seeking a Legal Billing and Collections Specialist to join its Finance Department. This nonexempt position reports to the Chief Financial Officer and is based in the firms Oakland office.
ABOUT THE FIRM
The firm has a strong reputation in California as a trusted legal partner for high-profile complex and often sensitive transactional and litigation matters. Attorneys across multiple California offices work collaboratively to assist public agencies private entities and public-private partnerships in navigating a wide range of local state and federal legal frameworks. The firms work has received recognition from numerous legal publications and industry organizations and its attorneys frequently handle precedent-setting matters in the California legal community.
ABOUT THE POSITION
The Legal Billing and Collections Specialist is responsible for full-cycle billing and collections and will work closely with attorneys clients and internal teams. The ideal candidate is proactive self-directed skilled at navigating ambiguity and capable of independently driving tasks and projects to completion. Team members are expected to uphold high standards of quality customer service teamwork and performance in a fast-paced environment.
ESSENTIAL FUNCTIONS
Responsibilities include but are not limited to:
Generate monthly pre-bills and verify correct billing rates before distributing them to billing attorneys
Edit and finalize client invoices
Prepare write-off request forms for approval when needed
Collect prepare and attach expense backup documentation
Mail scan or electronically submit final invoices to clients
Process revised invoices upon attorney or client request
Review client contracts for billing guidelines and maintain Excel tracking spreadsheets
Update client budgets in the billing system
Make corrections or adjustments to time entries in accordance with timekeeper requests
Calculate and prepare annual rate increases for assigned clients
Respond promptly to inquiries from internal and external stakeholders
Prepare daily deposits and post cash receipts including scanning checks and backup materials
Assist team members with their assigned billing portfolios
Manage and prioritize multiple projects simultaneously
Work collaboratively courteously and efficiently with colleagues across the firm
Perform well under pressure and meet deadlines while maintaining quality
File client-matter documentation electronically and in the document-management system
Collaborate with billing attorneys on collections and interact with clients regarding outstanding accounts
Monitor and track accounts receivable to help achieve collection goals
Perform additional duties as assigned
Work overtime as needed
Management reserves the right to modify job responsibilities at any time.
QUALIFICATIONS
Required unless otherwise noted:
Minimum of 3 years experience as a Legal Billing Specialist using billing software
Strong technical proficiency including MS Office (especially Excel) and the ability to leverage technology to improve workflow
Ability to maintain high ethical standards and strict confidentiality
Commitment to ongoing skill development
Strong organizational skills with the ability to manage and prioritize multiple tasks under time and budget constraints
Prior collections experience is a plus
Strong written and verbal communication skills
Excellent interpersonal skills with the ability to interact tactfully and professionally with attorneys staff and vendors
Key Skills
- Medical Collection
- Accounts Receivable
- Athenahealth
- ICD-10
- Medical Coding
- 10 Key Calculator
- Detailing
- ICD-9
- Medical Billing
- Microsoft Excel
- CPT Coding
- Medicare
