Executive Assistant to the CEO

About the Role

We are seeking a highly organized proactive and people oriented Executive Assistant to the CEO. This is a key operational role that supports strategic initiatives ensures smooth communication across departments and helps maintain high-level organizational efficiency.

The ideal candidate is detail-oriented charismatic professional and able to balance fast-paced executive demands with exceptional follow-through.

Key Responsibilities

• Manage the CEOs calendar priorities and daily workflow.

• Coordinate internal and external executive communications.

• Assist with travel coordination and logistics.

• Prepare and review reports presentations and executive documents.

• Organize and safeguard confidential information.

• Coordinate executive meetings create agendas document minutes and ensure follow-up on action items.

• Support strategic projects and track progress across departments.

• Compile executive summaries and reports from key areas including:
  Finance HR Billing Intake Scheduling Clinical IT Guatemala operations and more.

• Assist in internal organizational reengineering and process mapping.

• Support applications for new contracts with counties and insurance providers.

• Monitor insurance rate changes and coordinate with Finance.

• Conduct site visits to centers to assess operations and prepare executive feedback reports.

• Manage the internal escalation inbox and ensure timely responses to staff needs.

• Maintain and update dashboards (e.g. ) and track leadership action items.

Ideal Candidate Profile

• Highly organized and structured.

• Excellent communicator with strong interpersonal skills and natural charisma.

• Strong analytical and problem-solving mindset.

• Comfortable working under pressure and tight deadlines.

• Reliable proactive and committed to high-quality execution.

• Able to collaborate with diverse teams and maintain confidentiality at all times.

Requirements

• Bachelors Degree required.

• 3 years of experience as an Executive Assistant or similar role.

• Bilingual (English/Spanish) required.

• Strong proficiency in Microsoft Office Outlook and organizational tools.

• Ability to work in a hybrid format with travel to BTA centers in California.

What We Offer

• Competitive salary based on experience.

• Corporate benefits package.

• Professional development and growth opportunities.

• A mission-driven collaborative work environment that makes a real impact.