Executive Assistant to the CEO
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Job Location:
Walnut Creek, CA - USA
Yearly Salary:
$ 70 - 72
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About the Role
We are seeking a highly organized Bilingual (Spanish/English) proactive and people oriented Executive Assistant to the CEO. This is a key operational role that supports strategic initiatives ensures smooth communication across departments and helps maintain high-level organizational efficiency.
The ideal candidate is detail-oriented charismatic professional and able to balance fast-paced executive demands with exceptional follow-through.
Key Responsibilities
Manage the CEOs calendar priorities and daily workflow.
Coordinate internal and external executive communications.
Assist with travel coordination and logistics.
Prepare and review reports presentations and executive documents.
Organize and safeguard confidential information.
Coordinate executive meetings create agendas document minutes and ensure follow-up on action items.
Support strategic projects and track progress across departments.
Compile executive summaries and reports from key areas including:
Finance HR Billing Intake Scheduling Clinical IT Guatemala operations and more.Assist in internal organizational reengineering and process mapping.
Support applications for new contracts with counties and insurance providers.
Monitor insurance rate changes and coordinate with Finance.
Conduct site visits to centers to assess operations and prepare executive feedback reports.
Manage the internal escalation inbox and ensure timely responses to staff needs.
Maintain and update dashboards (e.g. ) and track leadership action items.
Ideal Candidate Profile
Highly organized and structured.
Excellent communicator with strong interpersonal skills and natural charisma.
Strong analytical and problem-solving mindset.
Comfortable working under pressure and tight deadlines.
Reliable proactive and committed to high-quality execution.
Able to collaborate with diverse teams and maintain confidentiality at all times.
Requirements
Bachelors Degree required.
3 years of experience as an Executive Assistant or similar role.
Bilingual (English/Spanish) required.
Strong proficiency in Microsoft Office Outlook and organizational tools.
Ability to work in a hybrid format with travel to BTA centers in California.
What We Offer
Competitive salary based on experience.
Corporate benefits package.
Professional development and growth opportunities.
A mission-driven collaborative work environment that makes a real impact.
Required Experience:
IC
About Company
We are looking for a full time BCBA, Clinical Manager to lead our team here at Behavior Treatment & Analysis. The Clinical Manager is the Board-Certified Behavior Analyst (BCBA) who's responsible for oversight for an entire region of learners. The CM's role is to provide clinical supp ... View more
