Operations Coordinator, NAVLIN

London - UK

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Department:

Operations

Job Summary

THE POSITION:

The Operations Coordinator will provide essential support to our EU NAVLIN Consulting team ensuring smooth processes and timely execution of key tasks. This role is ideal for an organized proactive and detail-oriented individual with an interest in operational efficiency.

The role is home office based (full-time position) ideally located in Italy Spain or the UK and the job holder must be legally eligible to work in the European Union or in the UK

Key Responsibilities:

Operational Support:
- Oversee daily management systems i.e. recruiting team development and admin of knowledge management
- Coordinate full-cycle recruiting process of consultants and team feedback as teams liaison to corporate HR
- Schedule candidate interviews and coordinate with hiring managers candidates HR external recruiters
- Support 1-2 job fairs hands-on per year
- Organize training sessions onboarding and 2-4 in person team meetings per year
- Streamline and document key processes
Administrative Tasks:
- Manage timesheets contracting invoices and annual timelines
- Provide conference scheduling and ad-hoc operational support as needed
Governance & Communication:
- Participate in team meetings and governance activities. Use email and digital tools for transparent communication and activity tracking
Continuous Improvement:
- Drive process optimization and automation to enhance team efficiency
Ad-Hoc Support:
- Assist in other operational tasks as needed
- Support cross-functional teams on various projects and initiatives as they arise

Values & Mindset:

Act with speed accuracy and efficiency
Prioritize open communication trust and collaboration
Focus on execution with targeted time for planning and documentation (10%)
Embrace a proactive supportive and improvement-oriented approach

Qualifications :

QUALIFICATIONS:

The requirements listed below are representative of the experience education knowledge skill and/or abilities required.

Bachelors Degree or equivalent work experience
Proven 2-3 year experience as team coordinator or in a similar role e.g. Executive Assistant
Strong organization problem-solving and project management skills
Excellent written and verbal communication skills
Ability to work under pressure meet deadlines and multi-task
Proficiency in MS Word Excel PowerPoint Outlook Adobe
Previous experience in recruitment or operations preferred
Detail-oriented with a focus on efficiency and accuracy

Additional Information :

Patient Minded I act with the patients best interest in mind.

Client Delight I own every client experience and its impact on results.

Take Action I am empowered and hold myself accountable.

Embrace Diversity I create an environment of awareness and respect.

Grow Talent I own my development and invest in the development of others.

Win Together I passionately connect with anyone anywhere anytime to achieve results.

Communication Matters I speak up to create transparent thoughtful and timely dialogue.

Always Innovate I am bold and creative in everything I do.

Our team is aware of recent fraudulent job offers in the market misrepresenting EVERSANA. Recruitment fraud is a sophisticated scam commonly perpetrated through online services using fake websites unsolicited e-mails or even text messages claiming to be a legitimate company. Some of these scams request personal information and even payment for training or job application fees. Please know EVERSANA would never require personal information nor payment of any kind during the employment process. We respect the personal rights of all candidates looking to explore careers at EVERSANA.

From EVERSANAs inception Diversity Equity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths experiences and backgrounds who share a passion for improving the lives of patients and leading innovation within the healthcare industry. Diversity not only includes race and gender identity but also age disability status veteran status sexual orientation religion and many other parts of ones identity. All of our employees points of view are key to our success and inclusion is everyones responsibility.

Remote Work :

Yes

Employment Type :

Full-time

THE POSITION: The Operations Coordinator will provide essential support to our EU NAVLIN Consulting team ensuring smooth processes and timely execution of key tasks. This role is ideal for an organized proactive and detail-oriented individual with an interest in operational efficiency.The role is ho...