Administrative Assistant Healthcare Admin Assistant AAHAA 25-33895

Job Title: Administrative Assistant / Healthcare Admin Assistant

Location: Brooklyn NY 11222

Duration: 8 Weeks 6 Days

Shift: MondayFriday 9:00 AM 5:00 PM (Hours may vary)

Pay Rate: $18$20/hr (W2)

Position Overview

A healthcare organization is seeking an experienced Administrative Assistant to support daily office operations coordination tasks and departmental workflow. This role requires strong organizational skills attention to detail and the ability to manage multiple administrative responsibilities in a healthcare setting.

Key Responsibilities

• Research compile and organize information for reports; prepare statistical data and calculations.

• Assist with budget monitoring grant allocations and accrual maintenance.

• Maintain employee files and ensure compliance with regulatory standards.

• Initiate and follow through on HR and payroll transactions.

• Prepare and submit weekly payroll; communicate with HR and payroll teams to resolve issues.

• Assist in planning logistics for meetings seminars conferences and events; prepare informational packets and transcribe minutes.

• Investigate and resolve routine administrative or operational issues.

• Review materials for supervisor approval to ensure accuracy and completeness.

• Manage department supply inventory process orders track vendor contracts and coordinate with Purchasing.

• Serve as a liaison with other departments or external entities to support projects and objectives.

• Support grant applications special projects and compliance-related surveys (e.g. JCAHO).

• Arrange travel accommodations and prepare reimbursements/expense reports.

• Screen and prioritize incoming mail respond when appropriate and distribute as needed.

• Answer and route telephone calls or address inquiries directly.

• Schedule patient appointments referrals and maintain billing records when required.

• Perform other related administrative duties as assigned.

Required Skills & Experience

• 4 years of administrative or business experience (healthcare setting required)

• Intermediate proficiency in MS Office Suite

• Ability to adapt to changing work environments and responsibilities

• Strong written and verbal communication skills

• Ability to build productive relationships with customers and team members

• Effective decision-making and problem-solving abilities

• Strong time-management and organizational skills

• High attention to detail and quality-focused work style

• Ability to perform under pressure and handle stress effectively

Education

• Associate degree or equivalent professional experience

• Bachelors degree preferred

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About Navitas Healthcare LLC certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.