Document Controller

Cross River Rail Delivery Authority (CRRDA)Your chance to work with the best!

The Cross River Rail Delivery Authority is building a new 10.2km rail line that includes 5.9km of twin tunnels running under the Brisbane River and CBD; with four new underground stations at Boggo Road Woolloongabba Albert Street and Roma Street.

Once complete it will provide trains with a much-needed alternative rail path through the core of the current SEQ Rail network unlocking a bottleneck and allowing more trains to run more often across the whole of South East Queensland.

The Cross River Rail Delivery Authority is also delivering multiple supporting projects and activities in conjunction with Department of Transport and Main Road. These include accessibility rebuilds for eight surface stations construction of three new stations on the Gold Coast; upgrades for stabling yards; track works and surface rail enhancements; and the introduction of a new ETCS digital signalling system.

About the Role

As a Document Controller you will manage and oversee the projects document control systems to ensure that all project records reports and communications are accurate up-to-date and properly stored. You will work with both internal teams and external stakeholders to ensure that all documentation is compliant with contractual requirements and ready for project milestones such as practical completion and handover.

Your role is critical in making sure project information is well-organised easy to retrieve and accurately reflects the progress of the project.

This opportunity is offered as a contract until June 2027 with possibility of extension.

Key Responsibilities:

• Maintain controlled document registers and manage the Delivery Authoritys Project Communications and Document Management System (InEight - TeamBinder).
• Receive record and distribute technical documentation (briefs drawings reports RFI Transmittals Technical Query correspondence etc.).
• Provide MicroFocus Content Manager (TRIM) and TeamBinder user support for project teams specifically for design and commercial correspondence processes.
• Initiate review and report on technical review workflows escalating delays where necessary.
• Ensure teams use the most current templates for external communications.
• Assist in ensuring technical review and comments are delivered within contractual timeframes.
• Provide progress reporting on controlled documents and package status updates.
• Perform document control quality checks on all incoming drawing packages and outgoing documentation.
• Control documentation modification distribution and issuance throughout its lifecycle including Preliminary Design Detailed Design Issued for Construction and As Built.
• File and organise project documents in TRIM and TeamBinder as well as physical controlled drawings and documentation.
• Manage all project documents within TRIM to maintain a complete project record.
• Build and maintain trusted relationships with key stakeholders and decision-makers.
• Work in accordance with the Delivery Authoritys policies procedures and safety requirements demonstrating alignment with our values and behaviours.

About You:

To be successful in this role you will have:

• Significant knowledge and experience using electronic document management systems in large infrastructure projects preferably with a rail and construction field.
• The ability to implement and adapt to changes in document control processes.
• A strong understanding of project phases from start-up design procurement construction commissioning as-built and project close.
• Strong negotiation and communication skills (both written and verbal) with the ability to liaise with stakeholders regarding contractual document submissions.
• Demonstrated experience controlling and distributing project communications from contractors to stakeholders.
• Experience implementing document control strategies and procedures for internal and external users.
• A results-driven and self-motivated approach with the ability to work well in a team environment.
• Experience in safekeeping bank guarantees/security bonds and implementing secure procedures for managing records.
• The ability to search for retrieve and safeguard physical and electronic records for confidential matters as required.
• A commitment to compliance with project standards contractual requirements and recordkeeping legislation.

Why work with CRRDA

On Cross River Rail you will not only work with the best but become your best. And as we enter a new phase of delivery our project offers a rare career opportunity for top tier professionals to have played their part on something that is genuinely city shaping and transformative.

Our people are supported with flexible work options career development through the Australian Institute of Management salary packaging and access to world class employee assistance provider Telus Health.

At Cross River Rail we are an equal opportunity employer and strive to build balanced teams from all walks of life.

How To Apply

Please submit your Resume by clicking on the apply link before the closing date of 15th December 2025

Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all Cross River Rail Delivery Authority vacancies.