Administrative Assistant

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Role Administrative Assistant

Purpose of the Role

The Administrative Assistant will be needed within the office five days a week andwill provide operational and logistical support to India Directors and broader team. This role is integral to ensuring smooth day-to-day functioning of administrative processes including expense management travel coordination event logistics and general administrative support. The position requires a proactive detail-oriented individual who can anticipate needs manage multiple priorities and maintain confidentiality.

Key Responsibilities

Expense Management

• Accurately process and submit expense claims & invoices for India Directors using Clients Certify system ensuring compliance with clients financial policies and documentation standards.
• Follow up to ensure invoices are shared timely and resolve discrepancies promptly.
• Assist team members with Certify-related queries and provide basic training/support.

Travel & Logistics

• Act as the single point of contact for the India team on travel liaising effectively with local and global travel partners.
• Arrange domestic and international travel accommodation and ground transport for Clients India Directors (and their team on adhoc bases if needed) and visitors ensuring compliance with Clients travel policy and budget approvals.
• Coordinate visa applications travel insurance and work with the respective team admin to support on the itinerary as needed.
• Manage travel-related reporting including carbon footprint data as required.

Event Management

• Support planning and execution of internal and external events including workshops offsites celebrations (in office and externally) coordinating venue bookings catering AV setup and other logistics.

General Administrative Support-

• Maintain and update contact list subscription list Photo database & other records as required for the India office.
• Work as a team in close collaboration with other EAs and local office management to support smooth running of the office infrastructure including assisting with high workloads and when there are absences.
• Provide support on adhoc administrative requests and projects as needed.

Location:

Scheduled Weekly Hours:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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