PA to Chief Business Management Officer and Chief Shared Services and Operations Officer

About us:

Linklaters is a global law firm providing legal services in 20 countries and through 30 offices.

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative efficient agile entrepreneurial and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives but by fostering a positive supportive fair and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team with a common goal.

The Role:

We are looking for a Personal Assistant to provide highly proactive and efficient support to the Chief Business Management Officer (CBMO) and Chief Shared Services and Operations Officer (CSSOO) ensuring seamless delivery across a diverse portfolio of responsibilities. You will manage complex and demanding calendars with precision exercise sound judgement and discretion in handling confidential matters and deliver a professional stakeholder-focused service.

Your Key Responsibilities:

• Deliver comprehensive PA and administrative support including document preparation and formatting tasks.

• Build strong working relationships with the CBMO and CSSOO anticipating needs and ensuring seamless virtual support.

• Proactively manage complex diaries and inboxes prioritising meetings categorising calendars and maintaining visibility of time allocation.

• Act as the first point of contact for internal and external stakeholders exercising discretion and professionalism at all times.

• Coordinate internal and external meetings across multiple time zones acting as gatekeeper and managing changes where necessary.

• Arrange all travel and logistics ensuring itineraries documentation and visa requirements are organised well in advance.

• Collaborate closely with other PAs and business management teams providing holiday cover and fostering strong internal networks.

• Drive continuous improvement by embracing new tools and processes supporting onboarding of new team members and maintaining high standards of accuracy and confidentiality.

What were looking for:

• Proven experience as a PA EA or Secretary supporting senior leaders ideally for a minimum of three years.

• Relevant qualifications such as GCSEs (including English and Maths) A-Levels and/or a Legal Secretary or Business Administration Diploma (or equivalent).

• Exceptional organisational skills with the ability to manage multiple priorities and work effectively under pressure.

• Excellent written and verbal communication skills with confidence to engage professionally at all levels.

• High attention to detail discretion and integrity with a proactive and adaptable approach to problem-solving.

• Strong proficiency in MS Office applications particularly Outlook Word Excel and PowerPoint with confidence in adopting new technologies.

Whats on offer:

This role can be based in our London offices with a hybrid working model available.

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution youll be making to our success. These include:

Health & Wellbeing

• Private Medical Insurance

• Free in-house fitness centre and subsidised health club memberships

• Free onsite GP service and periodic health assessments

Finance

• Pension and flexible savings options

• Income protection and life assurance

• Mortgage advice and will-writing services.

Family & Lifestyle

• Electric car and cycle to work schemes.

• Emergency family care

• Additional holiday/birthday leave.

• Maternity/paternity/shared parental leave.

• Travel insurance and season ticket loan

• Option to join sports and social clubs as well as our employee networks groups (such as our Gender Equality With Pride or Social Mobility Networks)

If you think this role would suit you please click apply below. We look forward to hearing from you!

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.

Application Policy

Applications and CVs (direct or via agency) areonlyaccepted online via the related to our roles must be directed to the relevant recruitment team andnotthe partners practices or stakeholders (forlegal rolesorforbusiness team roles).