Human Resources Operations Administrator

Position Summary:

The HR Operations Administrator will support key programs and functions such as associate benefits and wellness performance management processes associate recognition and engagement initiatives and recordkeeping and compliance requirements. They will administer programs that align with ADs culture and help ensure a positive associate experience.

Primary Responsibilities:

& Wellness

and execute a benefits spotlight series to highlight key offerings and updates.

benefits summaries to new associates post-enrollment.

and execute an annual wellness learning and activities calendar including wellness fairs biometric screenings/vaccinations and challenges promoting holistic associate wellness.

eligibility and wellness platform vendor relationship.

wellness program status checks and manage reward disbursement.

Management

and optimize the relationship with performance management system(ChartHop) building custom forms and fields based on business needs and addressing system issues.

system setup monitoring and follow-up for talent reviews individual development plans (IDPs) and management by objectives (MBOs).

and distribute clear communication and instructions for associates.

the approval process and ensure creation/storage of required documents.

Recognition & Engagement

the service award vendor (Terryberry) relationship including uploading eligibility files coordinating invoice processing and addressing service issues.

recognition program adoption through regular reporting to people managers.

support to managers regarding form collection and distribution processes.

engagement survey setup (Energage) and reporting.

weekly Fundamental quiz reporting post updates send reminders and manage gift card payouts. Audit and revamp associate departmental and managerial set up.

& Process Maintenance

organizational chart software (OrgChart) including setup of custom scenarios/fields and ensuring accurate data integration with Paylocity. Save updated charts on monthly basis.

and maintain documentation to support personnel changes ensuring accurate storage and organization.

and update HR processes and procedures.

HR folders associate records and email groups (e.g. Outlook and ChartHop).

and respond to queries in the HR email inbox.

the background and I-9 check process ensuring timely and accurate completion.

the Paylocity onboarding module ensuring new hires receive updated information.

HR onboarding sessions.

the offboarding checklist and ensure all steps are completed.

exiting associates with pay and benefits information.

as the liaison for IT offboarding processes.

Desk & Facilities Support

front desk and phone coverage on a rotational schedule and as needed to support the Office Assistant. Serve as backup for stocking cleaning and maintenance requests

in updating and maintaining phone lists email lists etc. as needed.

and update monthly birthday and service anniversary slides for office display.

Backup

and process associate changes (e.g. positions pay tax setups).

state/local tax setups as required.

payroll for US (weekly biweekly) Canada (semi-monthly) and Mexico(semi-monthly).

payroll notes and assist with HR-related payroll tasks.

verifications of employment.

as contact for associate system issues documenting and troubleshooting concerns in collaboration with the HR & Payroll system (Paylocity) support team.

all other tasks duties and responsibilities as directed. This may also include ad-hoc projects as assigned.

Knowledge Skills and Abilities:

1. Strong customer focus with a high sense of urgency.
2. Excellent written and verbal communication skills.
3. Ability to effectively manage multiple tasks and prioritize.
4. Strong organizational follow-up and analytical skills.
5. Comprehensive research and project management abilities.
6. High proficiency in problem-solving and attention to detail.

Qualifications:

1. Bachelors degree in Human Resources Business Administration/Management or related field preferred. Relevant work experience may substitute for formal education.
2. At least 2 years of relevant human resources experience (including internships).
3. Proficient in Microsoft Office: Outlook Excel (data sorting formulas formatting) Word and PowerPoint.
4. Experience with HRIS required.

Additional Comments:

1. This position is based in Wayne PA Tuesday through Thursday and remote Monday and Friday with standard business hours of 8:00 a.m. 5:00 p.m.
2. Occasional local travel with the possibility of infrequent air travel.

AD is proud to be an equal employment opportunity employer. Qualified candidates are considered for employment without regard to race religion gender gender identity sexual orientation national origin age military or veteran status disability or any other characteristic protected by applicable law. At AD we support a collaborative and inclusive environment. We value open participation from individuals with different ideas experiences and perspectives which we believe makes AD a better place to work.