Executive Assistant

Manila - Philippines

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

About the Role

We are seeking a detail-oriented trustworthy and proactive Part-Time Virtual Assistant to support a dual-pronged business: a peer advisory practice and a management consulting firm serving large multinational corporations. You will provide administrative presentation and coordination support with critical coverage during monthly meetings and dependable turnaround for consulting deliverables.

This role is ideal for someone who communicates clearly in writing follows through meticulously and can work asynchronously with the owner while comfortably aligning on priorities and deadlines.

Key Responsibilities

Executive Support

Gather individual orders from meeting attendees
Coordinate monthly CEO group meetings:
- Place/track food orders and monitor delivery status during the 3-hour meeting window
- Provide real-time updates to ensure seamless onsite logistics
- Double check if food is needed for speakers
- Make dinner reservations in private room after meeting (at least 2 weeks in advance)

Maintain calendars reminders and meeting support documentation
Assist with occasional member communications and follow-ups
Prepare draft meeting agenda for review and approval by the Chair
Send draft agenda to selected members 1 week before meeting

Consulting Support

Build and refine PowerPoint presentations following brand/style guidance
Prepare and route proposals via DocuSign; track signature status and follow-ups
Assist with expense reporting in Google Sheets and light administrative tasks
Help with light research (companies contacts talking points) as needed
Post relevant LinkedIn Comments (timely on Tuesday between 10:30am PT and 12:30pm PT). This is a very time sensitive activity and is either done in the window or not relevant.
Book hotel rooms for consulting team travel when needed
Business Development (as-needed)

Support LinkedIn outreach if experienced:

Contact research sequencing and personalized messaging (incl. occasional audio)
Conference pre-outreach and follow-up coordination
Track outreach activities and responses; prepare simple status summaries
Quality Organization and Communication
Maintain impeccable task documentation and status in agreed systems (e.g. shared trackers docs etc.)
Proactively surface risks delays or questions with suggested solutions
Work asynchronously; provide concise daily or session summaries of progress and next actions

Required Qualifications

2 years of experience as a virtual assistant or coordinator supporting executives or small businesses
Strong written communication skills; clear professional email style
Proven attention to detail and follow-through; highly organized with reliable task tracking
PowerPoint proficiency (layout formatting consistency polish)
Experience with e-signature workflows (e.g. DocuSign) and basic admin processes
Comfortable with real-time coordination during fixed windows (e.g. meeting times)
Reliable internet computer and quiet environment
LinkedIn account professional your own

Preferred Qualifications

Prior support for peer advisory groups professional services or consulting firms
Experience with LinkedIn outreach and light business development workflows
Powerpoint experience
Basic research skills (company/contact/background prep)
Familiarity with simple CRMs or structured tracking tools
Availability to collaborate during U.S. Pacific hours

Success Metrics ()

30 days:

Onboarded to tools and workflows; understands monthly meeting cadence
Demonstrates accurate task tracking and timely summaries
Produces clean on-brand PowerPoint slides with minimal edits

60 days:

Independently manages meeting logistics with zero misses
Owns DocuSign proposal flow with timely follow-ups
Anticipates needs; proposes small process improvements

90 days:

Runs meeting-day logistics smoothly end-to-end
Maintains consistent error-free documentation and reliable turnaround
If applicable contributes to effective LinkedIn/contact outreach with measurable activity and response tracking

Tools Youll Use

PowerPoint DocuSign (or similar) email/calendar
Light CRM or shared tracking sheets/docs
Zoom
Messaging/video tools as needed

Insight to Action Core Values

Integrity: We live up to our commitments

Collaborative: We work together to arrive at better solutions

Learning: We are open and curious about new ideas and perspectives

Diversity: We require and value different perspectives

Easy to work with: We adapt our working approach to save our clients time and hassle

Results driven: We focus on driving amazing outcomes

About the Role We are seeking a detail-oriented trustworthy and proactive Part-Time Virtual Assistant to support a dual-pronged business: a peer advisory practice and a management consulting firm serving large multinational corporations. You will provide administrative presentation and coordination ...