Senior Payroll Specialist

Grand Prairie, TX - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

PRIMARY PURPOSE:

Under the supervision of the Executive Director of Accounting (EDA) theSenior Payroll Specialistis responsible for
the accurate and timely processing of payroll for all district employees. This role supports state and federal
reporting requirements manages payroll-related data integrations ensures compliance with TRS and IRS
guidelines and provides essential administrative support to Human Resources and Finance. The ideal
candidate is detail-oriented collaborative and experienced in K12 charter school payroll operations.

QUALIFICATIONS:

Required
Bachelors degree in accounting business or related field preferred.
3 years of payroll experience preferably in K12 education or government/public sector.
Strong understanding of payroll laws deductions and tax compliance (federal and state).
Excellent attention to detail confidentiality and organizational skills.
Proficiency with payroll/HRIS systems and Microsoft Excel.
Preferred
Experience with TRS (Teacher Retirement System of Texas) reporting and processes.
Experience using Skyward (ERP/HR/Payroll modules).
Familiarity with PEIMS employee data requirements.
Knowledge of TEA and charter-school-specific regulations.
Key Competencies
Strong analytical and problem-solving abilities.
Ability to meet strict deadlines and manage multiple priorities.
High level of professionalism and customer service when interacting with employees.
Team-oriented and collaborative with HR Finance and campus staff.

MAJOR RESPONSIBILITIES & DUTIES:
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following. Other duties may be
assigned.
Payroll Processing & Compliance
Process bi-weekly or semi-monthly payroll for all employees ensuring accuracy completeness and
compliance with district policies and applicable regulations.
Maintain and update employee payroll records deductions benefits and wage adjustments.
Audit timekeeping records leave balances stipends and supplemental pay entries for accuracy.
Review payroll exceptions and resolve discrepancies in coordination with HR and campus administration.
Reporting & Reconciliation
Perform monthly and quarterly payroll reconciliations including validation of wages benefits deductions
employer contributions and liability accounts.
Prepare payroll tax reports (monthly quarterly and annual) and upload filings to the appropriate state and
federal portals.
Submit payment instructions for payroll-related tax disbursements and other statutory remittances.
State & Federal Reporting (PEIMS Support)
Support the PEIMS Coordinator with employee-related submissions including data verification coding and
correction of payroll-related elements.
Ensure payroll components align with TEA state and federal reporting definitions and timelines.
Benefits & TRS Administration
Coordinate with TRS for employee contributions membership changes and reporting requirements.
Review TRS reports and reconcile discrepancies with HR and Finance.
Serve as a point of contact for TRS-related payroll issues.
Systems & Tools
Utilize Skyward (or other district ERP systems) to process payroll maintain records and generate reports.
Assist with system updates payroll calendar setup and configuration related to payroll operations.
Maintain data integrity and ensure compliance with internal controls.
Internal Support & Customer Service
Respond to employee questions regarding pay deductions timesheets and tax forms.
Coordinate with HR on new hire onboarding terminations and updates related to employee status
Support Finance with year-end close audit requests and other payroll documentation needs.

MENTAL AND PHYSICAL DEMANDS & ENVIRONMENTAL FACTORS
While performing the duties of this job the employee is regularly required to sit; use hands to grasp handle or
feel; endure prolonged use of the computer; and talk or hear. The employee is regularly required to stand walk
and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Required Experience:

Senior IC

PRIMARY PURPOSE:Under the supervision of the Executive Director of Accounting (EDA) theSenior Payroll Specialistis responsible forthe accurate and timely processing of payroll for all district employees. This role supports state and federalreporting requirements manages payroll-related data integrat...

PRIMARY PURPOSE:

QUALIFICATIONS: