Office Coordinator
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Job Location:
Bloomington, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
DigiKey is one of the fastest growing distributors of electronic components in the addition to offering the broadest selection of in-stock electronic components and providing the best service possible to customers employees have access to a highly competitive benefits package. To learn more visit our benefits and perks page.
Position Overview:
Schedule: Monday - Friday 8:30 am - 5:00 pmThe Office Coordinator & Internal Services and Security Associate plays a pivotal role in ensuring the smooth operation safety and efficiency of the workplace. This dual-function position is responsible for managing day-to-day office activities coordinating internal services and overseeing security protocols to maintain a safe and productive environment for all employees.
This is considered an essential onsite role which requires regular onsite attendance Monday-Friday.
Responsibilities:
Provide friendly and professional customer service/front desk coverage as needed at the front desk. Greet and direct all visitors including vendors employees and others.
Act as office coordinator for Bloomington office; being primary point of contact for office related matters answering phone maintaining office supply inventory
Maintain and update seating maps for Bloomington office location
Maintain Bloomington office SharePoint site
Assists with onboarding of new hires and contractors (ready cube/office space building tour badge creation etc.)
Collaborates with team members and communicates relevant information to direct leader
Upholds the security and confidentiality of documents and data within area of responsibility
Check for appropriate identification/authorized access (e.g. employees contractors visitors)
Contact local law enforcement and/or emergency services as needed/requested; report incident immediately to Employee Experience (Relations)
Ensure adherence to corporate security policy and regulations
Maintain security by becoming familiar with the premises; monitor the front door; and manage the lobby and community room area primary point of contact for Bloomington office emergencies
Assist with vendor documents (NDAs SOWs MSAs Invoices); verify and process invoices
Lead the Bloomington Workplace Experience Committee (e.g. Summer picnic employee appreciation events)
Provide onsite support for business meetings
Assist with Budget and spend tracking by department
Participates in staff meetings training and in-services and staff development programs as required by the Manager Corporate Security.
Required Knowledge Skills and Experience
High School Diploma
2 years of relevant administrative experience
Strong customer relations skills; ability to interact professionally in person and over the phone
Excellent communication and interpersonal skills
Must be a self-starter with the ability to work independently
High attention to detail
Proficiency in including Outlook Excel PowerPoint Word and DocuSign
Preferred Qualifications:
Associates Degreein Business Administration Office Management or a related field
Preferred candidate has base knowledge of DigiKey brand and its core values
Physical Requirements:
Work is primarily performed at a desk and/or in an office environment for 3/4 of the day and up
The office noise level in the work environment is typically moderate
Generally spend the workday sitting at a workstation and operating computer devices such as but not limited to keyboard mouse and screen
Generally spend the workday performing repetitive motions that involve or affect the hands head and other parts of your body
Able to twist or bend and occasionally climb stairs
Able to reach with hands and arms above shoulder level
Regularly lift up to 20 lbs. and occasionally lift up to 25lbs from floor to shoulder height
Compensation:
The starting base pay rate for this position is:
$20.00Must be authorized to work in the U.S. without the need for employment-based immigration sponsorship now or in the future. The employer does not offer immigration sponsorship for this opportunity.
DigiKey Electronics is an Equal Opportunity Employer. We encourage all qualified candidates including protected veterans and individuals with disabilities and to apply and be considered for open positions.
If you are an applicant with a disability and need a reasonable accommodation for any part of the employment process please contact Human Resources at 1- or .
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
DigiKey offers millions of products from thousands of manufacturers, many in-stock quantities available to ship same day. Apple Pay, Google Pay™ & Paypal accepted, order online today!
