Office & Facilities Manager

About Focused Energy

Focused Energy is a fusion energy startup with the goal of generating unlimited clean energy to responsibly meet future global demand. The founders include two highly renowned scientists and a long-time entrepreneur and founder of several successful startups. With the use and commercialization of laser-induced inertial fusion a clean and highly efficient power generation technology is coming within reach suitable to ensure a secure and scalable future energy supply.

We are seeking a proactive detail-driven Office & Facilities Manager to establish maintain and run our new Austin office. This role sits at the intersection of facilities coordination office operations event support compliance liaison work and administrative support. You will be the primary onsite operator ensuring the office is functional stocked safe compliant and ready for employees visitors and cross-team collaboration.

This person will play a critical role in office setup PRD onsite execution coordination with scientific facilities stakeholders and ongoing operations as the Austin site grows.

This is not a lab facilities scientist role instead you will manage the workspace and operational ecosystem so our technical teams can focus on science.

What Youll Do

1. Office Setup & Facilities Operations

• Lead the setup of the Austin office including:

  • Internet installation & vendor coordination

  • Office layout planning (desk placement seating capacity conference needs)

  • Furniture selection ordering & delivery logistics

  • Basic facility readiness for first PRD event

• Maintain ongoing office functionality including utilities supplies & vendor relationships.

• Coordinate workspace expansion as headcount increases (new desks seating storage layout revisions).

• Manage physical access systems including keycards visitor check-in & onboarding into the facility.

• Work with purchasing export compliance and S&T teams to ensure receiving of goods at the facility is matched with the paperwork.

2. PRD (Product Review Day) On-Site Coordination

Every six weeks the PRD alternates between Austin & Darmstadt.

You will own Austin-host logistics:

• Room setup & seating for up to 30 attendees

• A/V Zoom readiness for presentations (sound screen connectivity)

• Ensure speakers and guests have appropriate access & support

• Coordinate food refreshments and potential evening dinner reservations

• Serve as onsite point of contact during PRD execution

3. Administrative Reception Responsibilities

• Serve as a professional onsite presence to support employees & welcome guests.

• Manage break room supplies snacks beverages & general office upkeep.

• Support internal travel logistics when needed.

• Maintain stock of clean-room and lab-adjacent supplies (gloves booties consumables not scientific equipment).

• Coordinate shipment and delivery of materials (including equipment and chemical deliveries).

4. Compliance Safety & Support Coordination

(light compliance supportnot responsible for scientific regulatory execution)

• Work with safety/compliance leads to ensure office access meets requirements (door placement badging visitor access control).

• Track and restock required PPE (gloves booties etc.) and clean-room consumables.

• Support scheduling and tracking of employee certifications (e.g. CPR certifications).

• Act as liaison to scientific facilities manager (e.g. Jessa Luft-type role) to integrate lab needs with office needs.

5. HR Admin & Finance Support

(Not owner of systems facilitator & executor at site)

• Local HR coordination support: new hire onboarding logistics workspace readiness in-office guidance.

• Expense approvals processing handoff potential light Accounts Payable / invoice workflow support.

• Assist with travel booking scheduling and event coordination.

Who You Are

• Exceptionally organized with a bias toward execution

• Comfortable owning logistics end-to-end

• Able to multitask across facilities admin and light HR/AP workflows

• Calm under moving timelines and startup pace

• Resourceful with vendor negotiation delivery coordination & problem-solving

• Great with peoplefriendly professional welcoming

Experience with office setup facilities coordination clean-room consumables AP/admin support or previous work at Focused Energy is a strong plus.

Success in This Role Means

The Austin office opens smoothly and functions without friction
The space is PRD-ready with reliable seating AV and operational infrastructure
People who arrive onsite always know where to go how to work and what they need
Supplies never run dry deliveries are handled quickly and compliance-touchpoints are maintained
The office feels like a well-run system

Focused Energy is an equal opportunity employer committed to creating an inclusive environment. Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender perception or identity national origin age marital status protected veteran status or disability status.

Pursuant to the San Francisco Fair Chance Ordinance Focused Energy will consider for employment qualified applicants with arrest and conviction records.

Compensation offered will be determined by factors such as location level job-related knowledge skills and experience. Certain roles may be eligible for incentive compensation equity benefits.

Required Experience:

Manager