Stock Administrator Account Clerk

Job Position: Stock Administrator / Account Clerk

Ref: 5073

Location: PE / Gqeberha

Salary: R15000 to R20000 per month commensurate with qualification and experience

Hours: Monday Friday 07h30 17h00

Email your CV to

Qualifications / Requirements:

• Minimum of Matric
• Minimum of 2 years Pastel Accounting experience essential
• Available to commence immediately / as soon as possible
• Good communication skills (written and verbal)
• Organizational skills and attention to detail
• Computer proficiency MS Office Google Workspace
• Time management skills
• Ability to work independently and in a team
• Problem-solving skills and a proactive attitude

Key Performance Areas and experience with:

• Answering and responding to emails
• Daily Pastel Accounting (invoice capturing of orders through various portals)
• Filing documents (digitally or physically)
• Prepare reports as requested from the Financial Manager
• Support senior management
• Assist in data entry and record keeping
• Assist with warehouse picking and packing of stock when needed
• Stock counting and control weekly and monthly
• Debtors control communicate through telephonic and email correspondence to maintain debtors book
• Sales order and invoice management
• Process customer sales orders only when accounts are up to date and payments settled
• Monitor outstanding invoices and ensure timely follow-ups with customers
• Coordinate with Sales Representatives to track order fulfilment and payment compliance
• Ensure all paid orders are invoiced and dispatched without delay
• Maintain accurate customer records including payment terms balances and credit limits
• Handle queries related to invoices payments credit notes and account statements
• Issue credit notes only with managerial approval and maintain a log for audit purposes
• Minimise the value of monthly credit notes and maintain supporting documentation
• Reconcile daily weekly and monthly transactions (including EFTs card payments and cash)
• Support management with the preparation of financial reports and customer account statements
• Track overdue accounts and control the debt collection procedures
• Maintain digital and physical filing of financial documents
• Aid the National Bookkeeper in daily banking receipts
• Collaborate with warehouse team to ensure accurate stock capturing on arrival
• Maintain a record of damaged returned or recycled vape stock
• Reconcile inventory figures and counts for audit or reporting purposes involved in daily count and variance analysis
• Communicate stock issues out-of-stock notifications and delivery ETAs to all staff
• Maintain daily coordination with warehouse and sales team to ensure smooth order flow
• Respond to customer and supplier queries professionally and timeously
• Attend weekly team meetings and provide administrative updates or feedback
• Collect verify and submit commission schedules for approval each month
• Assist with processing of leave forms and sales-related documentation
• Ensure timely and accurate allocation of sales-related expenses such as fuel cards
• Track sales targets vs actuals on shared platforms (e.g. Google Drive or CRM)
• Reports directly to the Financial Manager
• Subject to bi-annual performance review based on KPIs and role objectives

Email your CV to

Qualifications / Requirements:

• Minimum of Matric
• Minimum of 2 years Pastel Accounting experience essential
• Available to commence immediately / as soon as possible
• Good communication skills (written and verbal)
• Organizational skills and attention to detail
• Computer proficiency MS Office Google Workspace
• Time management skills
• Ability to work independently and in a team
• Problem-solving skills and a proactive attitude

Key Performance Areas and experience with:

• Answering and responding to emails
• Daily Pastel Accounting (invoice capturing of orders through various portals)
• Filing documents (digitally or physically)
• Prepare reports as requested from the Financial Manager
• Support senior management
• Assist in data entry and record keeping
• Assist with warehouse picking and packing of stock when needed
• Stock counting and control weekly and monthly
• Debtors control communicate through telephonic and email correspondence to maintain debtors book
• Sales order and invoice management
• Process customer sales orders only when accounts are up to date and payments settled
• Monitor outstanding invoices and ensure timely follow-ups with customers
• Coordinate with Sales Representatives to track order fulfilment and payment compliance
• Ensure all paid orders are invoiced and dispatched without delay
• Maintain accurate customer records including payment terms balances and credit limits
• Handle queries related to invoices payments credit notes and account statements
• Issue credit notes only with managerial approval and maintain a log for audit purposes
• Minimise the value of monthly credit notes and maintain supporting documentation
• Reconcile daily weekly and monthly transactions (including EFTs card payments and cash)
• Support management with the preparation of financial reports and customer account statements
• Track overdue accounts and control the debt collection procedures
• Maintain digital and physical filing of financial documents
• Aid the National Bookkeeper in daily banking receipts
• Collaborate with warehouse team to ensure accurate stock capturing on arrival
• Maintain a record of damaged returned or recycled vape stock
• Reconcile inventory figures and counts for audit or reporting purposes involved in daily count and variance analysis
• Communicate stock issues out-of-stock notifications and delivery ETAs to all staff
• Maintain daily coordination with warehouse and sales team to ensure smooth order flow
• Respond to customer and supplier queries professionally and timeously
• Attend weekly team meetings and provide administrative updates or feedback
• Collect verify and submit commission schedules for approval each month
• Assist with processing of leave forms and sales-related documentation
• Ensure timely and accurate allocation of sales-related expenses such as fuel cards
• Track sales targets vs actuals on shared platforms (e.g. Google Drive or CRM)
• Reports directly to the Financial Manager
• Subject to bi-annual performance review based on KPIs and role objectives

R15000 to R20000 per month commensurate with qualification and experience