Administrative Assistant, Senior

Administrative Assistant (CEO/CFO)

Schedule:Full-time Days

Your experience matters Rutherford Regional Health System is part of Lifepoint Health a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As anAdministrative Assistantjoining our team youre embracing a vital mission dedicated to making communities healthier . Join us on this meaningful journey where your skills compassion and dedication will make a remarkable difference in the lives of those we serve.

More about our team

The Senior Administrative Assistant provides administrative support to hospital administration to include scheduling meeting coordination event planning and a variety of duties as assigned. Reports to the CEO.

How youll contribute

AnAdministrative Assistantwho excels in this role:

• Responsible for fostering good relations in all encounters between customers employees and patients.
• Maintain profound professional skills and ensures strict confidentiality.
• Composes types and transcribes correspondence forms reports minutes presentation materials and other written communications.
• Manages preparations for senior management and department director meetings records minutes as needed.
• Plans and completes special projects and assignments by the CEO organizes Board and Leadership group social events retreats as well as other requested activities.
• Prepare Administrative Call Schedule; complete applications for Hospital License AHA annual survey VHHA annual survey and any other documentation necessary for continued operations of the facility.
• Answer and screen calls for the CEO/CNO/CFO.
• Pick up and deliver mail for CEO/CNO/CFO; pen read sort and prioritize mail.
• Schedule and maintain appointment calendar for CEO.
• Order office supplies as needed for office equipment; execute work order(s) for repair of office equipment.
• Ensure that timecards and sheets are processed in a timely manner for administrative department.
• General knowledge of the Joint Commission standards within administrative department.
• Prepares materials agendas minutes etc. for meetings and events as assigned. Takes minutes for each.
• Assists with Board of Trustee packets for monthly meetings. Schedules meetings and forwards to Board members updating/revising as necessary. Communicate information from the CEO and the HSC timely to Board members. Works with HSC to assure Board of Trustee Bylaws are up to date.
• Forwards recommendations to the HSC contact that need DLP Joint Venture Board approval.
• Prepares materials for board meetings as requested. Coordinates with accountant for presentation of annual financials. Forwards invoices/applications to accountant for processing.
• Plans/coordinates special functions as requested.
• Coordinates with the HSC Recruitment Department to schedule executive level interviews.
• Assists with coordination of quarterly Town Hall meetings including scheduling/setting up room ordering food purchasing prizes final slide deck revisions and employee notifications.
• Processes monthly invoice via P-card and renews quarterly subscription.
• Processes Kronos edit slips for administrative department.
• Maintains and coordinates the contract files for all entities and serves as the Administrator of the MediTract and Contract Collaborator systems. Notifies Executive Management and the appropriate Department Managers of contract termination dates and ensures that all contract renewals are completed timely.
  
  

Why join us

We believe that investing in our employees is the first step to providing excellent patient addition to your base compensation this position also offers:

• Comprehensive Benefits:Multiple levels of medical dental and vision coverage for full-time and part-time employees.
• Financial Protection & PTO:Life accident critical illness hospital indemnity insurance short- and long-term disability paid family leave and paid time off.
• Financial & Career Growth:Higher education and certification tuition assistance loan assistance and 401(k) retirement package and company match.
• Employee Well-being:Mental physical and financial wellness programs (free gym memberships virtual care appointments mental health services and discount programs).
• Professional Development: Ongoing learning and career advancement opportunities.
• Free travel and entertainment discount programto ensure you enjoy your time away from work.

What were looking for

Applicants should have a high school diploma or equivalent associates degree in administrative support office management or related experience preferred.. Additional requirements include:

• This role requires a high level of discretion and the ability to maintain strict confidentiality when handling sensitive information related to staff patients and organizational operations.
• Minimum of three years of administrative experience required.
• Excellent oral and written communication skills with experience using Microsoft Office Excel Word PowerPoint Outlook and TEAMS.
• Previous experience on Oracle UKG and Laborlytics software preferred.
• Must work closely with CEO CNO CFO People Services Director Department Managers Board of Directors and Medical Staff.
• Ability to work normal business hours and overtime as needed.
• Verbal and written ability to give information and present ideas essential in administrative management if requested.
• Familiarity with organization and functions of each hospital department.
• Ability to problem-solve effectively and handle stress in a positive manner.
• Maintain harmonious relationships with nursing personnel medical staff hospital administration and all hospital departments.
• Demonstrates consideration and respect toward others.
• Willing and able to adjust work schedule as reasonably necessary to meet the needs of hospital and departmental schedules

More about Rutherford Regional Health System

Rutherford Regional Health System is a 143-bed acute care facility that has been offering exceptional care to Rutherford County for over 100 years. Offering a broad array of inpatient and outpatient care Rutherford Regional is dedicated to providing patients with a full range of services to meet their healthcare needs. We provide our services in a caring professional environment through the teamwork of our medical staff and employees.

EEOC Statement

Rutherford Regional Health System is an Equal Opportunity Employer. Rutherford Regional Health System is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.