Executive Assistant 15557
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Job Location:
Manila - Philippines
Monthly Salary:
$ 1050 - 1300
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Executive Assistant
Location: WFH (Remote)
Type: Full-Time
Working Hours: M-F 8am-4pm Pacific Time
Salary: $1050-$1300/month
About the Role
Im looking for a seasoned Executive Assistant who thrives in complexity handles details with precision and keeps multiple businesses moving seamlessly. This role covers everything from high-level reporting to the small details that keep life organized. If youre well-spoken tech-savvy and thrive on varietyyoull fit right in.
What Youll Do
Business Support (Multiple Companies):
- Calendar management and time-blocking across businesses.
- Create maintain and track Excel budgets trackers and reports.
- Compile and distribute reports for stakeholders.
- Manage LinkedIn Craigslist applicants in Airtable.
- Maintain organization across multiple Google Drives.
- Manage Yelp & Google Business accounts.
- Handle payroll data entry and report management.
- Submit bank statements and documentation to CPAs.
- Keep inboxes streamlined and drive toward Inbox Zero.
Operations & Communication:
- Draft and circulate team-wide announcements (e.g. Employee of the Month).
- Track and circulate meeting transcripts and action items.
- Oversee Craigslist listings and property maintenance receipts.
- Manage service provider communications and vendor receipts.
Marketing / External Presence:
- Draft social posts award submissions and light marketing collateral (for A1 & Society).
- Maintain press mentions reviews and testimonials in an organized system.
- Light website updates (WordPress Squarespace or coordinating with a vendor).
Recruiting & HR Lite:
- Screen job applicants before managers see them.
- Coordinate interviews across companies.
- Own onboarding checklist admin (contracts employee docs payroll input).
- Track PTO and time-off requests in a clean system.
Systems & Automation:
- Own Airtable / / CRM hygieneensuring clean pipelines and data accuracy.
- Document SOPs so processes dont live only in my head.
Personal / Family Admin:
- Coordinate kids schedules doctor appointments preschool admissions travel prep.
- Manage household-level vendors (landscaping cleaners handyman etc.).
- Oversee relationship management: gifts reminders thank-you notes for key people.
Strategic Leverage:
- Own weekly dashboards: a one-pager with KPIs cash updates project status and whats on fire.
- Act as my proxy in communication threadsreplying where appropriate.
- Support content & thought leadership: polishing drafts formatting posts managing cadence.
What You Bring
- Fluent professional Englishwritten and spoken.
- Proven experience as an EA/Chief of Staff/Operations Manager.
- Tech-forward and curiousAI tools dont scare you they excite you.
- Financial and reporting literacy (comfortable in spreadsheets).
- Exceptional organizational skillsjuggling 10 priorities without dropping one.
- Discretion and professionalismtrusted with sensitive info.
Why This Role Matters
This isnt a narrow assistant roleits the hub that connects multiple businesses personal and operational details. Youll be stepping into a fast-moving environment where precision and initiative matter more than hand-holding.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Somewhere, formerly Support Shepherd. We find you amazing employees who cost 80% less than US equivalents, backed by our 6-month Perfect Hire Guarantee.
