Administrative Assistant

The Administrative Assistant provides essential administrative and clerical support to ensure smooth daytoday operations. The role assists teams and leadership by managing schedules supporting documentation coordinating communications and handling key operational tasks such as expenses timesheets and travel.

Key Responsibilities

1. Administrative & Clerical Support

• Prepare format and edit documents reports and presentations

• Handle incoming and outgoing correspondence (emails memos letters)

1. Calendar & Meeting Management

• Manage schedules appointments and meeting logistics

• Prepare meeting materials agendas and minutes

1. Office Operations

• Coordinate with vendors service providers and building management

• Support newhire onboarding activities and office orientation

1. Expenses & Financial Support

• Prepare validate and submit expense reportsfor teams or managers

• Track and reconcile receipts reimbursements and department expenses

• Ensure timely submission according to company policies and cutoff dates

1. Timesheet & Attendance Coordination

• Collect review and submit weekly/monthly timesheets

• Follow up with employees for missing or incorrect entries

1. Travel Arrangement Support

• Coordinate domestic and international travel(flights hotel bookings transportation)

• Prepare travel itineraries and necessary documentation

• Assist with travelrelated reimbursements and compliance with travel policies

1. Communication & Coordination

• Serve as the first point of contact for internal and external inquiries Relay information between departments and leadership

• Draft basic correspondence announcements or notices

1. Record & Data Management

• Maintain updated databases trackers and logs

• Ensure confidentiality and accuracy of records

• Assist in generating routine reports and documentation

1. Support for Projects & Events

• Assist in planning and organizing team activities trainings or company events

• Support operational projects assigned by management

Qualifications

• Bachelors degree preferred

• Experience in administrative support is an advantage

• Strong organizational and timemanagement skills

• Proficiency in Microsoft Office applications

• Excellent communication and interpersonal skills

• High attention to detail and ability to maintain confidentiality

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