Senior Facilities Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Job Title

ポジション

Senior Facilities Manager

Department

部署

Work Dynamics

Account Management

Reporting Relationships

マネージャー

Japan & Korea Lead

Location

勤務地

Tokyo - Roppongi

Introduction

About JLL & JLL Work Dynamics

Were JLL. Were a professional services and investment management firm specializing in real estate. As a Fortune 500 company we help real estate owners occupiers and investors achieve their business ambitions.

JLL Work Dynamics serve an integral role in JLLs commercial real estate businesses. We are a proven trusted and long-term real estate service partner for 70 global regional and local clients and pride ourselves in delivering excellent facilities management services.

If youre looking to step up your career in the field of Facilities Management Customer Service and Hospitality JLL is the perfect professional home. With us not only youll have a chance to work with the worlds leading businesses but also make long-lasting professional connections and be inspired by the best. With our industry leading internal mobility policy and flexible career development program were focused on opportunity and want to help you make the most of yours.

Achieve your ambitions - join us at JLL!

About the Client

Client develops manufactures and sells networking hardware security software telecommunications equipment and other high-technology services and products and specializes in specific tech markets such as the Internet of Things (IoT) domain security videoconferencing and energy management with leading products. Client is one of the largest technology companies in the world on the Fortune 100 with nearly 80000 employees.

Responsibilities

職責

The candidate will be experienced in providing outstanding services in support of Office Management proactively leading monitoring and managing onsite Client account activities while ensuring end users communications in a timely manner and contributing to the account financial target. Effective in managing direct and indirect reports you will guide individuals to support Client and a genuine desire to deliver professional value-focused services exceeding Client expectations will drive your success.

Site Operations Management

• Manage operations of Helpdesk services including remote managed sites

• Support security team to maintain the badge access control if applicable

• Coordinate and assist employees on Global or Local initiated events
  (e.g. Meeting room booking Room setup Support anything related FM)

• Consolidate information & generate reports communications & documents as required by management.

• Manage daily health & safety issues not limited to maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training but also reactive actions required from the safety and hygiene measurement activities.

• Deputize / provide cover for Building Operations Coordinator / Facilities Manager when appropriate.

• Assist in the implementation of Industry Best Practice operations.

• Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times.

• Take over the site facilities after Facilities Projects completion and stabilize operations as Client requirements.

• Provide effective insight into the future operations after Project Day-1 develop required actions to the project taskforces of colleagues.

Finance Management

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner by quarterly and annual basis.

• Ensure prompt and accurate management of Budget / Purchase orders / Invoices / New vendor contracts or renewal.

• Collaborate with other team members to deliver JLLs financial commitment to Clients financial target.

Vendor Management

• Lead the team in the management of all contractors on site and off site to ensure they perform to the required standards (including inspection of vendors works)

• Conduct vendors meetings and maintain the contract relationship in accordance with the local standards and regulations in theSubcontractors Management Law.

• Assist in the procurement of vendors and services as required working with the account Finance Controller.

Administration

• Administration works related with above (such as data creation aggregation and analysis services tracking locally and on the Helpdesk service tracking system both).

• Support other JLL members to achieve the purpose of site team operation to meet the service level agreement.

Core Competencies

• Work well with key stakeholders and other departments / functions

• Possess the requisite technical skills such as basic of HVAC Electric Equipment working synergies

• Understanding the basic project management skill such as scheduling task tracking risk mitigating technique and execution

• Establish and maintain good relationships with colleagues to contribute to the effective teamwork

• Communicate effectively orally and in writing

• Positive influence on others

• Listen actively think globally and act locally

• Team player motivate and engage with colleagues

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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