Admin & Fiscal Support Specialist (0078243T)

Title: Admin & Fiscal Support Specialist

Position Number:T

Hiring Unit: RES & DEAN OF GRAD DIV SCH O&ES&T HAW INST OF MAR BIO

Location: Kaneohe Hawaii

Date Posted: 12/2/2025

Closing Date: 12/19/2025

Band: A

Salary :salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Other Conditions: Continuation dependent on satisfactory performance available funds operational needs and actual staffing requirements. This is a temporary position with the ability to become permanent.

Duties and Responsibilities

1.*Provide administrative support including but not limited to: answering telephones monitoring departmental email accounts monitor and schedule unit classroom and shared resource space update unit email listservs assist visitors and guests submit facilities maintenance work orders schedule meetings maintain office apps and support other administrative systems.

2.*Process financial documents through UH/RCUH/UHF fiscal systems. Documents will include but are not limited to: purchase order requisitions and supporting documents travel requests/advances/completions business expenditure reimbursements vendor payments journal entries expenditure allocations cost transfers etc.

3.*Provide guidance to Principal Investigator (PI) and project staff to ensure that all fiscal transactions are allowable allocable and reasonable business expenses. Ensure that the transactions are in compliance with Federal State of Hawaii and University of Hawaii payment processing policies.

4.*Assist with the preparation of a variety of reports (fiscal reports salary projections account reconciliations pcard reconciliations capital asset inventory reports) to ensure compliance with school campus and UH System requirements.

5.*Provide advice to PIs on preparation and submission of UH and RCUH personnel documents as necessary and act as a backup RCUH employee timesheet approver if designated by PIs.

6.*Draft or proof documents for PIs and supervisors (i.e. memos letters attachments etc.) and recommend revisions as necessary to ensure appropriate content.

7.*Liaison with internal and external customers with the authority to respond for HIMB to general inquiries and requests.

8.*Train personnel (student assistants temporary hires and regular hires) on the use of the various financial portal processing systems utilized at UH in order to enhance customer service.

9.*Assist with other fiscal administrative and personnel functions as requested.

10.Other duties as assigned.

* Denotes Essential Functions.

Minimum Qualifications

1.Possession of a baccalaureate degree in Business Administration Education Science Arts and Humanities Social Science or related field and 0 year(s) of progressively responsible professional experience with responsibilities for office or laboratory administration; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2.Functional knowledge of principles practices and techniques in the area of business administration as demonstrated by knowledge understanding and ability to apply concepts terminology.

3.Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with business administration.

4.Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of business administration.

5.Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.

7.Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach 1) cover letter indicating your interest in this position and how you satisfy the minimum and desirable qualifications 2) resume 3) the names and contact information (include title email and phone number) of at least three professional references and 4) copies of educational transcripts with confidential information (i.e. social security number birth date etc.) redacted. Official transcripts will be required at the time of hire. Transcripts issued outside of the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

Incomplete applications will not be considered. The application will be considered incomplete if materials are unreadable.

Minimum qualifications must be met by the date of application.

If you submit more than one application only the most recent application will be considered.

Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries: Gary Paulson;

EEO/AA Clery Act ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: