Accounts Receivable Specialist

Nashville, IN - USA

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Accounts Receivable Specialist

Reports To: Service Operations Manager

Classification: Full-Time Salary

Position Overview

The Accounts Receivable Specialist is responsible for managing the entire cash cycle of the company from accurate invoice generation and delivery through collection and cash application. This position is vital to maintaining the financial health of the organization and requires strong attention to detail proficiency in accounting software and exceptional customer service skills for handling client billing inquiries.

Key Responsibilities

Invoicing and Billing

Generation: Prepare and issue accurate invoices including complex pay applications progress billings T&M (Time and Materials) invoices and service contract renewals based on company terms and contract specifications.
Documentation: Ensure all necessary supporting documentation (e.g. lien waivers certified payroll insurance certificates) is included with monthly billings to facilitate timely payment.
Delivery: Distribute invoices to clients via mail email or client-specific online portals (e.g. Textura AvidXchange).

Cash Application and Reconciliation

Receipts: Record and apply daily customer payments (checks ACH wires) accurately to the corresponding customer accounts and invoices within the accounting system.
Reconciliation: Perform daily and monthly reconciliation of the AR ledger to the general ledger investigating and resolving any discrepancies.
Reporting: Generate and maintain detailed weekly aging reports and cash flow forecasts for management review.

Collections and Follow-Up

Monitoring: Proactively monitor the Accounts Receivable aging report and prioritize collection activities for past-due accounts.
Communication: Contact customers regarding overdue payments via phone and email while maintaining positive client relationships.
Dispute Resolution: Work collaboratively with Project Managers and Service Managers to quickly resolve billing disputes ensuring accurate final payment.

Required Qualifications

Experience: Minimum of 3 years of dedicated Accounts Receivable experience preferably within the construction engineering or mechanical contracting industry.
Technical Skills: Proven proficiency with accounting software (e.g. Specify Software e.g. QuickBooks Enterprise Viewpoint Sage 300) and Microsoft Excel (including pivot tables and formulas).
Communication: Excellent verbal and written communication skills with a professional demeanor suitable for client interaction.
Financial Acumen: Basic understanding of construction accounting principles including retainage lien waivers and progress billing.

Accounts Receivable Specialist Reports To: Service Operations Manager Classification: Full-Time Salary Position Overview The Accounts Receivable Specialist is responsible for managing the entire cash cycle of the company from accurate invoice generation and delivery through collection and cash appl...