Head of Admin (Electric Vehicle (EV) Mobility)
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Yearly Salary:
Experience Required:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Contract Type: Permanent (Full Time)
Industry: Electric Vehicle (EV) Mobility
Reports to: Chief Executive Officer (CEO)
Growth Path: Office Manager
About the Company: Our client is a rapidly growing private investment-backed electric vehicle (EV) mobility start-up in Nigeria selling and operating EVs (cars buses and taxis for urban mobility). ZAP has a partnership with a leading ride-hailer in Nigeria to supply and operate over 500 EVs and we had EV sales of over N700m last year. The company aims to add 200 EVs in 2026 to its fleet build 2x operational bases and achieve over N2.5bn in addition the organisation is also developing a EV mechanic / EV charging training program to accelerate technical readiness for the EV transition across Nigeria.
To support rapid expansion and organisational structure the company is seeking a highly capable Head of Admin with strong competencies in Accounting Finance and Operations. This role will serve as a central pillar in the companys growth and will coordinate (the CEO Logistics EV fleet operations Technology HR) and will have an advancement path to Office Manager and possibly the Chief Operating Officer (COO) role based on performance.
Job Summary
The Head of Admin will oversee administrative operations financial oversight (non-CFO-level) production operations support and organisational coordination. The role is ideal for a detail-oriented analytical and structured professional capable of building systems strengthening internal controls and driving execution across teams.
This is a strategic and execution-heavy leadership role reporting directly to the CEO with the opportunity to evolve into the COO position as the organisation scales.
Key Responsibilities
A. Administrative Leadership
Provide strategic and hands-on leadership across all administrative functions.
Develop implement and continuously improve administrative policies SOPs and operational documentation.
Oversee facility management logistics compliance reporting and general office operations.
Ensure effective information flow and administrative coordination across departments and production units.
B. Finance & Accounting Oversight
Support budgeting expenditure control and financial documentation in collaboration with the Finance/Accounts team.
Ensure cost tracking accurate bookkeeping internal control adherence and timely reporting.
Support production-related financial processes including material costing inventory documentation and operational expenses.
Prepare administrative and financial performance reports for the CEO and Board.
Ensure compliance with regulatory tax and statutory documentation requirements.
C. Ridehailer Contract
Support onboarding of drivers and cars
Ensure the active Monitoring of contract operations and fleet performance
Ensure daily reporting of operational outcomes.
Validate the driver contracts and partner contract payments.
Coordinate/ Support with the Senior Driver on schedules and operational issues.
D. Logistics Operations & Production Support
Work closely with logistics team to ensure logistics are smooth and planned properly.
Support planning and execution for scaling operations from 10 to 500 units over the next three years.
Charging systems - ensure that charging needs are met.
Coordinate with the Head of Logistics and Special Projects.
Assist the CEO in establishing dashboards workflows and operational reporting structures.
E. EV Training Program Oversight
Provide administrative leadership for the EV mechanic training initiative.
Coordinate training schedules resources facilities and partner engagements.
Maintain comprehensive documentation reports and progress indicators for program performance.
F. Technology
Use of and training in Zoho Technology to support our business.
Engage and communicate with the technology team and ensure that all data is kept within the Zoho system and adopt a system first mindset.
Design and propose updated reports for management
G. People & Office Management
Coordinate recruitment administration onboarding HR documentation and employee support activities.
Maintain discipline culture alignment and efficient office operations.
Support departmental alignment and cross-functional collaboration.
The role will be focused also on ensuring that our Zoho Implementation is executed across the company.
Requirements
Bachelors degree in Accounting Finance Business Administration Engineering or related fields.
ACA/ACCA or other professional accounting certification is strongly preferred.
510 years experience in administration operations finance/accounting or manufacturing-related support roles.
Experience in a structured manufacturing automotive engineering or fast-growing start-up environment.
Strong operational organisational and financial documentation skills.
Proficiency with Excel ERPs Zoho CRM data reporting and administrative management tools.
Preferred
Experience in the taxi logisitics operations fleet operations automotive renewable energy power or industrial sectors.
Background supporting physical capacity expansion or operational scale-ups.
Familiarity with Zoho LEAN operations continuous improvement and workflow optimisation.
Key Competencies
Exceptional administrative and organisational ability
Strong business and financial understanding
Process improvement and operational discipline
Leadership communication and cross-team collaboration
High integrity ownership mindset and accountability
Resilience and adaptability to fast-paced growth
Benefits
Pay ranges between N10m to N15m annual gross other benefits.
Company Industry
IT Services and IT Consulting
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
