Office Coordinator

Sharonville, OH - USA

Monthly Salary: Not Disclosed

Posted on: 20 hours ago

Vacancies: 1 Vacancy

Job Summary

Its fun to work in a company where people truly BELIEVE in what they are doing!

Were committed to bringing passion and customer focus to the business.

***Note: This position is onsite at our corporate headquarters in Sharonville OH.***

JOB SUMMARY

The Office Coordinator for the Headquarters Facility oversees the smooth and efficient operation of the corporate office ensuring a professional safe and well-maintained environment. This role combines administrative support event coordination and facilities management to support employees executives and visitors while maintaining operational excellence across the headquarters.

DUTIES & RESPONSIBILITIES

Office Administration

Manage daily office operations supplies and administrative support services.
Supervise reception mail distribution shipping/receiving and document management.
Maintain office systems including vendor contracts records and inventory.
Support executives and department heads with scheduling correspondence and logistics.
Develop and implement office policies and procedures to ensure operational efficiency.
Manage budgets for office operations supplies and services.

Facility & Building Maintenance

Serve as the primary point of contact for all facility-related issues repairs and maintenance.
Oversee maintenance safety and cleanliness of the HQ facility.
Manage relationships with building management contractors and service providers.
Ensure compliance with health safety and environmental regulations.
Oversee space planning workstation setups furniture procurement and office layout changes.
Conduct regular inspections to identify and address facility needs proactively.

Event Planning & Coordination

Plan and execute internal and external events such as all-hands meetings employee engagement events and community outreach programs.
Coordinate logistics including catering audiovisual setups transportation and venue arrangements.
Partner with HR and Communications teams on employee recognition and company culture initiatives.
Manage event budgets vendor relationships and post-event evaluations.

Vendor & Contract Management

Source vendors as needed and manage vendor relationships for office services (cleaning maintenance supplies etc.).
Monitor performance and ensure service-level agreements are met.
Process invoices track expenditures and report on cost savings opportunities.

QUALIFICATIONS

Minimum of 5 years of experience in office management facilities operations or corporate administration ideally in a headquarters or multi-department setting.
Exceptional organizational time management and attention to detail.
Strong written and verbal communication skills.
Advanced proficiency with office software including Microsoft Office Suite (Word Excel PowerPoint Outlook)
Ability to handle complex confidential information with discretion and professionalism.
Ability to multitask and prioritize effectively.
Event planning and project management expertise.
Strong problem-solving skills and a proactive attitude.
Ability to lift up to 50 pounds.

EDUCATION REQUREMENTS

Bachelors degree or equivalent work experience.

DuBois provides equal employment opportunities to all employees and applicants for employment without regard to race color ancestry national origin gender sexual orientation marital status religion age disability gender identity gender expression genetic information service in the military veteran status or any other protected status in accordance with applicable federal state and/or local law and/or regulation.

Required Experience:

Its fun to work in a company where people truly BELIEVE in what they are doing!Were committed to bringing passion and customer focus to the business.***Note: This position is onsite at our corporate headquarters in Sharonville OH.***JOB SUMMARYThe Office Coordinator for the Headquarters Facility ove...