Executive Assistant Cincinnati

Cincinnati, OH - USA

Monthly Salary: Not Disclosed

Posted on: 7 days ago

Vacancies: 1 Vacancy

Job Summary

Career Opportunity - Executive Assistant with Pyramid Hill Sculpture Park and Museum in Hamilton OH

Do you have a passion for the arts and nature Are you an experienced Executive Assistant who thrives on managing communications calendars team coordination and board engagement If so this is the opportunity for you!

Pyramid Hill Sculpture Park & Museum is creating an Executive Assistant role to support the Executive Director and ensure smooth day-to-day operations across administration and support strategic initiatives. This position will report to the Executive Director and collaborate closely with staff board members supporters and community partners. The ideal candidate is a proactive highly organized problem-solver who enjoys a fast-moving mission-driven environment and can gracefully manage shifting priorities.

As the Executive Assistant you will:

Serve as the Executive Directors right hand managing email calendar and meeting logistics with accuracy and discretion.
Act as a communication hub between the Executive Director staff and Board of Trustees ensuring timely updates and smooth coordination.
Prepare and organize board packets agendas and manage annual board calendars; take a leadership role in board communications.
Draft edit and format correspondence reports and presentations for internal and external audiences.
Organize physical files and maintain digital records for strategic projects loans and acquisitions.
Coordinate travel arrangements and expense tracking for the Executive Director and guests.
Support major events artist contracts and staff retreats with scheduling setup and execution.
Assist with grant and sponsorship documentation reporting and impact data collection.
Help maintain office operations supplies and digital file organization.

Requirements:

Minimum 3 years as an Executive Assistant or in a similar role supporting senior leadership
Excellent organizational and time management skills; ability to manage multiple priorities effectively
Strong written and verbal communication skills; confident in drafting and editing professional materials
High level of discretion with confidential information; polished service-oriented demeanor
Proficiency with Microsoft Office and collaboration tools (Teams/Zoom); familiarity with CRMs (Salesforce/Veevart or similar)
Basic understanding of financial documentation and budgeting concepts
Ability to attend occasional evening and weekend events
Experience supporting nonprofit boards and understanding governance processes preferred
Knowledge of donor development and nonprofit operations preferred
Comfort with hybrid collaboration tools and light automation (e.g. templates mail merges)

Pyramid Hill Sculpture Park & Museum is a 470-acre sculpture park and museum located just outside of Cincinnati in Hamilton Ohio with a mission to bring people to art in nature. The Park features outdoor and indoor art collections rolling hills hiking trails the iconic Pyramid House and a robust calendar of exhibitions and educational programming. Pyramid Hill also stewards Fortified Hill a 2000-year-old indigenous earthwork and ceremonial site with tours and programming launching soon.

Learn more:

Offer:

Salary up to $50000 commensurate with experience
Comprehensive benefits: health/dental/vision (70% employer-paid) and retirement match
15 paid vacation days and sick leave pet-related leave
12 annual paid holidays
Employer-paid short-term disability insurance
Flexible hybrid schedule with regular on-site responsibilities.
Opportunity to work in a stunning natural setting and contribute to a nationally recognized arts organization.

If you are ready for a new challenge apply online today!

Employer is EOE/AA/M/F/D/V.

#ZR

Required Experience:

Career Opportunity - Executive Assistant with Pyramid Hill Sculpture Park and Museum in Hamilton OHDo you have a passion for the arts and nature Are you an experienced Executive Assistant who thrives on managing communications calendars team coordination and board engagement If so this is the opport...