Warehouse Administrative Assistant
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Job Location:
San Antonio, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Warehouse (Distribution) Administrative Assistant
Location: San Antonio TX (On-site) 78251
Employment Type: Full-Time
Work Schedule: 7:00 AM - 3:30 PM
Position Overview
The Warehouse (Distribution) Administrative Assistant provides administrative purchasing and coordination support for warehouse and plant operations. This role plays a key part in procurement activities inventory coordination and vendor communication while supporting overall operational efficiency. The position reports to the Purchasing Manager and collaborates closely with Warehouse Operations Inventory Control Accounts Payable Quality Assurance and external vendors.
Qualifications & Experience
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1-2 years of experience in an administrative purchasing warehouse or distribution support role
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Strong organizational written and verbal communication skills
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Ability to manage multiple priorities in a fast-paced environment
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Proficiency in Microsoft Office (Word Excel Outlook)
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Experience with ERP or ordering systems required
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NetSuite experience preferred but not required
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Working knowledge of Accounts Payable and invoicing processes
Key Responsibilities
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Create and issue purchase orders for warehouse plant office and breakroom supplies
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Follow up with vendors to obtain order confirmations COAs packing lists and Bills of Lading
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Coordinate and schedule raw material transfers with third-party logistics (3PL) providers
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Partner with Accounts Payable to ensure invoice and receipt accuracy and resolve discrepancies
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Coordinate returns and credits with vendors Quality Assurance and Accounting
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Collaborate with Inventory Control and Receiving teams to support daily material needs
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Maintain and update purchase orders receipts schedules and reports in NetSuite
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Perform additional administrative and operational duties as assigned
Required Skills:
ProcurementAdministrative Assistance
Key Skills
- Abinitio
- Electronic Security
- Internship
- Learning Management System
- Airport
- Environment Health And Safety
