Senior Office Manager

If youre here its because youre looking for an exciting ride.

A ride that will fuel up your ambitions to take on a new challenge and stretch yourself beyond your comfort zone.

Well deliver a non-vanilla culture built on talent where we work to amplify the impact on millions of people paving the way forward together.

Not your usual app. We are the fastest-growing multi-category app connecting millions of users with businesses and couriers offering on-demand services from more than 170000 local restaurants grocers and supermarkets and high street retail stores. We operate in more than 1500 cities across 23 countries.

Together we revolutionise the way people connect with their everyday needs from delivering essentials to connecting our ecosystem of users through innovative solutions powered by technology. For us every day is filled with purpose.

What makes our ride unique

Our culture and strong values.

Our career development philosophy.

Our commitment to being a force for good.

We have a vision: Building the largest marketplace in your city to give access to anything in minutes. And this is where your ride starts.

YOUR MISSION

Are you a problem-solver with a passion for creating an amazing workplace experience We are looking for a hands-on Office Manager to lead operations for our Italian market. Based in our Milan HQ you will be the heart of our office culture ensuring our spaces in Milan Rome Turin Naples and Palermo are running smoothly.

You will join a dynamic People Team acting as the go-to person for everything from facility management to planning the legendary Summer and Winter parties. If you are a super-fast learner who loves autonomy and wants to bring The Ride to life for our employees this is the role for you.

THE JOURNEY

You will wear many hats balancing operational excellence with cultural engagement.

Office Operations & Administration

• Central Administration: Serve as the main point of contact for administrative matters including managing PEC processing payments handling merchandising and supporting the onboarding of new joiners.
• Budget Management: Manage office budgets and supply inventory ensuring timely orders and cost-efficiency.
• Facilities Management: Coordinate with external vendors for cleaning catering and security across all 5 locations. quickly addressing and resolving any facility-related issues.
• Stakeholder Management: Act as the bridge between various stakeholders from Senior Managers and interns to external providers.

Culture Events & Engagement

• Event Planning: Lead the planning and execution of major office events including our massive Summer and Winter parties as well as leadership summits and conferences.
• Office Vibes: Plan and organize regular in-office activities to engage employees boost office attendance and cultivate a positive work environment that reflects Glovos culture.
• Social Impact: Act as the local point of contact for GlovoCares our volunteering program helping our team give back to the community.

WHAT YOU WILL BRING TO THE RIDE

• Experience: Proven experience in a similar Office Management Workplace or Administrative role.
• Mindset: You are a super fast learner with a proactive can-do work attitude. You are autonomous and comfortable working in a fast-paced environment.
• Skills:
• Strong organizational and planning skills with the ability to project manage events.
• Excellent written and verbal communication skills.
• Ability to multi-task and prioritize effectively under pressure.
• Hands-on attitude toward office equipment and maintenance.
• Creativity: A creative mind with the ability to suggest and implement improvements to the office experience.

Languages: Italian and English are mandatory.

Individuals representing diverse profiles and abilities encompassing various genders ethnicities and backgrounds are less likely to apply for this role if they do not possess solid experience in 100% of these areas. Even if it seems you dont meet our musts dont let it stop you we are all about finding the best talent out there! Skills can be learned and embracing diversity is invaluable.

We believe driven talent deserves:

• Health: Top-notch private health insurance to keep you at your peak.
• Food: Monthly Glovo credit to satisfy your cravings!
• Well-being: Online therapy and well-being benefits to ensure your mental health is prioritized.
• Flexibility: Extra time off the freedom to work from home two days a week and the opportunity to work from anywhere for up to three weeks a year!

Here at Glovo we thrive on diversity we believe it enhances our teams products and culture. We know that the best ideas come from a mashup of brilliant diverse minds. This is why we are committed to providing equal opportunities to talent from all backgrounds - all genders racial/diverse backgrounds abilities ages sexual orientations and all other unique characteristics that make you YOU. We will encourage you to bring your authentic self to work fostering an inclusive environment where everyone feels heard.

Feel free to note your pronouns in your application (e.g. she/her/hers he/him/his they/them/theirs etc).

So ready to take the wheel and make this the ride of your life

Delve into our culture by taking a peek at our Instagram and check out our Linkedin and website!