Temporary Administrative and Event Coordinator

Job Title: Temporary Administrative and Event Coordinator

Location: Stanford CA 94305 - Onsite

Duration: 6-12 Months

Pay rate: $$$$/hr. on W2

Number of hours per week: 40hrs/week

Shift timing/schedule: approximately 8AM-5PM

Summary:

• Seeking a skilled temporary Administrative and Event Coordinator. The temporary Administrative and Event Coordinator will work in partnership with the Event Operations team to support student events seminars conferences major events and other programs.
• The primary role will be to provide general administrative assistance for the department; handle phone calls emails and other correspondence relating to events.
• This includes administrative support and supporting the design planning implementation and coordination of events pre-event production tasks event day support including registration event floating among other event specific and administrative tasks.
• This is a temporary ongoing role for up to 6-12 months as needed with the possibility of continuing. We expect the individual to work 40 hours per week based on department need. Some evening and weekend work anticipated schedule is variable.

Primary Responsibilities

• Serve as a member of the Event Operations team and contribute to a wide variety of functional areas including decisions event logistics hospitality support client communications guest/client/faculty support.
• Learn develop and implement event support practices such as printing name tags/badges organizing event supplies preparing event setups and pre- and post-event Ability to comfortably and confidently communicate with event guests speakers hosts and stakeholders on event days.

To be successful in this position you will bring:

• Demonstrated success supporting events or extreme willingness to learn.
• Ability to work both independently and as part of a team.
• Takes direction well and is able to execute per direction in a consistent manner.
• Ability to establish priorities manage shifting priorities and handle numerous time-sensitive tasks.
• Demonstrated creativity problem solving skills taking initiative judgment and decision-making skills.
• Ability to accomplish goals working through formal and informal channels with diplomacy and tactfulness.
• Excellent interpersonal communication time management and customer service skills.
• Must be well-organized and detail-oriented.
• Proficient computer skills and demonstrated experience with office software and email applications such as Google Workspace.
• Willingness to learn the department reservation/scheduling system and other applications.

Requirements:

• Associates and one year of equivalent experience or combination of education and relevant experience.

Working Conditions:

• This is a 100******** onsite position to meet event and departmental needs.
• May require occasional work during the evenings and weekends.

Physical Requirements:

• Frequently stand/walk sit perform desk-based computer tasks and use a telephone.
• Occasionally kneel/crawl twist/bend/stood/squat grasp lightly or grasp firmly lift/carry/push/pull objects the weigh up to 30lbs (e.g. cardboard boxes with event materials).
• Ability to move from one space to another while pushing/pulling an event dolly cart filled with supplies.