Administrative Assistant

Jefferson County isseekinganexperienced and self-motivatedAdministrative Assistant.This position reports to the County Managersoffice and serves in a dual role staffing the front desk welcoming visitors and providing administrativeinsupportoftheBoard of County Commissioners and County Manager team.Responsibilities include scheduling meetings coordinating tasks supporting virtual and hybrid meetings and serving as a primary point of contact for internal departments andthe public who are visiting the County building forvarious services.

While supporting the front office the successful candidaterepresentsthe department by responding to inquiries from staff from various divisions departments and the publicin a timely mannerwith a positive attitude.Strong communicationskillsproficiencywith Microsoft Office Suite and the ability to move seamlessly between tasks are essential.

Jefferson County is a beautiful place to live work and play and serves as both an administrative arm of the State of Colorado and a unit of local government. The County is governed by a three-member Board of County Commissioners who appoint the County Manager to oversee county operations.

SCHEDULE:

This positionoperateson our four-day work week (Monday-Thursday).This position works on-site in office at the County Managers Office in the Administration & Courts Facility in Golden CO.

COMPENSATION:

Hiring Range:$20.00 - $22.00 USD Hourly

Compensation will bedeterminedbased on educationexperienceand skills.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical dental and vision insurance; paid time off and holidays including astarting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement; flexible schedules; and more. For more information clickherefor our Total Rewards summary.

ESSENTIAL DUTIES:

• Reception & Communication:Facilitatescommunication by coordinating clear dialogue between department and division staff. Maintains positive relationships with staff members. Coordinates staff meetings andserveas meeting recorder. Participates in planning meetings.Receives mail documents and packages. Orders supplies and requests maintenance.

• Visitor Greeting:Answer calls and handle asappropriate.Maintains positive public image for department and division.Provides front desk coverage for building.

• Administrative Support:Performs administrative tasks in support of the department including calendaring producing reportscreatingandmaintainingdocuments expense reports and completing projects. Ensures all provided material isaccurate. Prepares supplies and materials for staff usage.

• Data Entry:Maintainsdocuments and information by preparing forms and reports using word processing and spreadsheet programs. Verifies documents for accuracy. Monitors the flow of paperwork and electronically files and retrieves documents.

• Performs other duties and responsibilities as assigned.

QUALIFICATIONS:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click apply for that reason we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimum Qualifications:

Experience:Minimum of one year of work-related experience.

Education:High School Diploma

Preferred knowledgeskillsand abilities:

• Strong customer service

• Ability to articulate clearly and effectively to varying levels of customer

• Strong time management and prioritization skills

• Provide other administrative and technical support as needed

• Ability to set and meet goals and deadlines manage appointments create schedulescoordinateandfacilitatemeetings and make decisions

• Computer skills including the ability toutilizeMicrosoft Office suite (i.e.Word Excel PowerPoint Outlook Teams SharePoint etc.) and experiment with new software and systems

• Bilingual skillset a plus

Additional Job Information:

• Criminal History and MVR Background Checks arefor every position.

• Offer of employment is contingent upon successful completion ofcriminal history motor vehicle report education verification and/or references.

• A valid Colorado drivers license is required for positions that drive on County Businessin either acounty or personal vehicle shall have a Colorado Drivers license within 30-days of hire or beginning to serve as an intern or volunteer.

• In any materials yousubmit you may redact or remove age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

• All Jefferson County Employees must apply through their internal profile.

Accommodations Statement:We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. Forassistancewith applications interviews or other hiring-related accommodations contact. This contact is for accommodation requests only and cannot provide application status updates.