Personal Assistant Corporate Affairs
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Job Location:
Kathu - South Africa
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
As our Personal Assistant Corporate Affairs your responsibilities will include but are not limited to:
Safety Health and Environment
- Adhere to all health and safety practices and requirements.
- Promote good housekeeping to ensure compliance and an environment where team members can deliver their outputs within a controlled risk environment.
- Active participation in SLAMs HPHs relevant Risk Assessments and close-out of all Safety Actions.
Performance and Delivery
Logistics Management:
- Arrange travel visas and accommodation for the Commercial department by consulting with travel agents and relevant parties.
- Organise and coordinate all visits of consultants and other providers for the department according to procedures.
- Compile coordinate and monitor the departmental calendars.
- Book meeting rooms catering and equipment.
General Office Administration:
- Perform effective and efficient general office administration such as diary management and order processing thus contributing to achieving the team objectives.
- Order stationery and other consumables for the Department.
- Take minutes for HOD meetings.
- Assist team members with time-related activities.
- Responsible for all ad-hoc administrative activities.
Financial Management:
- Process Requisitions & SAP orders.
- Reconcile general and travel expenses in line with company policy.
- Log invoices received and submitted to accounts for payment.
- Perform expense reconciliation and invoice administration.
Document Control:
- Process all documentation according to company policies and procedures and document control principles within specified time frames to ensure compliance.
- File all documents following document control requirements to ensure compliance and ease of retrieval for future reference.
- Distribute relevant documents (memos DMR reports legislative information etc.) to appropriate internal and external stakeholders.
- Perform a background search for documents necessary for ad hoc and formal inquiries (WIs one-pagers memos etc.) and present them to the Supply Chain management team.
Monthly Reporting:
- Compile various monthly reports to provide feedback to relevant stakeholders (where applicable).
This role is in the Corporate Affairs (CA) department on a band 9/A3 level reporting to the Manager Corporate Affairs.
Qualifications :
- Grade 12 / N3
- Secretarial Certificate or relevant on NQF4
- SA Drivers Licence
Technical Knowledge
- Possess 3-5 years of experience in personal assistance and office administration demonstrating advanced organisational and administrative knowledge.
- Good comprehension of MS Office SAP and Excel.
- Proficient in organisational tools and techniques able to maintain effective workflows.
- Knowledge of data analysis and prioritisation with the ability to make informed decisions based on metrics.
- Knowledge of professional service and client support deep understanding of their needs and requirements.
- Experienced in working collaboratively with teams focusing on knowledge sharing and cross-functional assistance.
Additional Information :
Who we are
Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine.
We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve peoples lives.
How we are committed to your safety
Nothing is more important to us than ensuring you return home safely after a days work. To make that happen we have the most rigorous safety standards in the industry. Not only that were also continually investing in new technologies from drones to data analytics that are helping to make mining safer.
Inclusion and Diversity
Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.
How to apply
To apply for this role please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Senior Care
- Time Management
- Google Docs
- Hoyer Lift
- QuickBooks
- Infection Control Training
- Caregiving
- Office Experience
- Personal Assistant Experience
- Home Care
- Alzheimers Care
- Administrative Experience
About Company
Element Six, part of De Beers Group, is a global leader in the design, development and production of synthetic diamond and tungsten carbide supermaterials. With research and development facilities and manufacturing sites in the UK, Ireland, Germany, South Africa and the US, we have b ... View more
