Receptionist Office Assistant

• Receive and welcome visitors in a professional and friendly manner.
  
• Answer screen and forward incoming calls accurately.
  
• Take clear messages and relay them timeously.
  
• Provide basic and accurate information in person via telephone and email.
  
• Maintain office security by following safety procedures controlling access monitoring visitor logbooks and issuing visitor parking cards.
  
• Prepare tea and coffee for visitors as required.
  

• Perform general clerical duties including filing scanning photocopying and archiving.
  
• Collect receive sort and distribute daily mail courier parcels and deliveries.
  
• Receive courier parcels file waybills and arrange courier collections.
  
• Open receive box and distribute paperwork received from stores.
  
• Ensure office and storeroom paperwork is boxed labelled and archived correctly.
  
• Complete all required paperwork and contracts as requested by the supervisor.
  
• Update and maintain store and staff contact details workbooks.
  

• Order office supplies and maintain inventory (stationery water cleaning supplies mosque consumables etc.).
  
• Order printer ink log printer repair calls and manage printer service issues.
  
• Complete printer readings workbook and reconciliations monthly.
  
• Request compile and submit printer readings for all stores and offices.
  
• Schedule annual services and coordinate third-party contractors.
  
• Schedule daily and weekly planners for support staff (including ad-hoc and Head Office duties).
  
• Order and arrange meals for management and staff when required.
  
  

• Scan and file petty cash slips.
  
• File Proof of Payments (POPs) for creditors weekly and monthly.
  
• Request and follow up on outstanding banking documentation for Debtors and Creditors.
  
• Assist with the receiving filing and record-keeping of finance-related documentation.
  

• Arrange courier distribution of uniforms and spare items to stores.
  
• Assist with licensing of company vehicles.
  
• Ensure accurate record-keeping for deliveries collections and issued items.
  
  

Requirements

• Strong organisational and time-management skills.
  
• Excellent verbal and written communication.
  
• Professional telephone manner and front-desk presence.
  
• High attention to detail and accuracy.
  
• Ability to multi-task and prioritise effectively.
  
• Good record-keeping and filing skills.
  
• Team-oriented with a proactive and flexible approach.
  
• Previous experience in a receptionist or office administration role (advantageous)
  
• Basic computer literacy (email spreadsheets document management)
  
• Ability to work independently and as part of a team.
  
• Professional appearance and attitude.