PRIMARY FUNCTION / POSITION OVERVIEW:
Provides administrative assistance to Field Managers. Areas of focus include but not limited to: include purchasing accounting personnel relations office procedures job scheduling safety and manpower scheduling.

ESSENTIAL FUNCTIONS:

Prepare and process purchase orders invoices and related paperwork for the purchase of parts equipment and tools from the outside sources. Assist in tool control issue repair and replacement.
Assemble and track Service Purchase Order activities assigning order numbers purchase order numbers and follow-up to billing.
Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required. Expedite order changes.
Coordinates material manpower and shipments for service modernization repair or new construction projects in line with project schedules.
Analyze manpower and job loading requirements with respect to Best Demonstrated Practice
Compile and transmit monthly EEO accumulations to Department of Labor and general contractors. Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program review violations and recommend solution.
Prepare field payroll for Superintendents approval.
Make necessary arrangements with municipal building departments for inspection as required by local ordinance. Applies for state permits for new installations.
Ability to Prepare report such as: job tracking reports SAP reports etc. as requested or required by department or management and in accordance with Best Demonstrated Practice.
Perform Administrative tasks such as: copying filing compose and type routine correspondence prepare outgoing mail including email and faxes maintain contact/address database information screen phone call and greet visitors.
Responsible for maintaining various files records logo and manuals for Field Operations and Preparation of required reports.

Expected Salary Range Is $43800 - $54800 Depending On Experience

FUNCTIONAL/TECHNICAL EXPERTISE:

High school diploma or equivalent required.
Two years college preferably in Business Administration with some technical on the job experience preferred.
Minimum of 3 years experience in office support position; 5 years preferred.
Computer proficiency including Microsoft Word and Excel database entry payroll and accounts payable processing required.

• Fully vested 401k match up to 7% of total eligible compensation.
• Competitive Medical Dental and Vision Plans - Effective from first day of hire.
• 3 weeks vacation which increases with tenure 7 sick days 3 floating holidays and8 Company Observed Holidays.
• Tuition Reimbursement - Eligible after 6 months of service.
• Parental Leave 100% base pay for 6 consecutive weeks within first year of achilds birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.