Manager of Sponsored Accounting and Cost Analysis

Job Description

The Office of Sponsored Accounting and Cost Analysis (OSA) aids faculty and staff in managing the financial post award aspects of external research funding and overseas the sponsored fringe indirect and service-center rate development process for the university. The function plays a pivotal role in supporting the universitys strategic goal and initiatives to grow our sponsored research portfolio. Stevens research portfolio has grown significantly and research expenditures were $70 million in the most recent fiscal year. Stevens has received additional research grants that will result in the research portfolio increasing significantly which has resulted in the need to increase staffing. The Manager will work with the Director to develop an organizational structure to support the increased research portfolio of the University. OSA reports through the Division of Finance.

The Manager of Sponsored Accounting and Cost Analysis provides supervisory leadership and oversight for the functions and staff related to financial post-award and cost analysis. This is a predominantly remote position which reports directly to the Director of OSA and is responsible for managing the day-to-day operations of the sponsored accounting staff in addition to co-leading the cost analysis functions such as rate preparation and negotiations effort reporting service centers and audit assistance. Stevens receives external funding via grants contracts and cooperative agreements and OSA Centrally aids and supports from award setup through award closeout to ensures compliance with all Federal State University and sponsor policies procedures and guidelines. This position works closely with the Office of Sponsored Programs (OSP) as well as other financial and administrative units across campus and throughout the University.

Essential Job Duties:

• Work in close collaboration with the Director of OSA and OSP Directors in supporting the universitys Research Administration infrastructure.
• Manage the day-to-day sponsored accounting staff operations to ensure all key functions are completed in a timely manner.
• Mediate cost allowability issues to ensure all compliance requirements are strictly adhered to during the review and approval of all sponsored transactions.
• Monitors performance metrics analysis and reports to senior management.
• Provide guidance to senior leadership to ensure both technology resources and processes are streamlined automated and efficiencies are continuously being assessed.
• Work with the Director & Costing Analyst to become familiar with the Facilities and Administrative (F&A) Proposal and annual Fringe Benefit Proposal processes for submission to the federal cognizant agency including gathering and submitting accurate information and data.
• Service Center rate development and compliance monitoring. Annually review analyze and reconcile the general ledger activity to validate the development of new rates.
• Provide support for various audit activities involving sponsored awards.
• Work on special projects as requested by the Director and perform other related duties as assigned.

Other Job Duties:

Promote the Universitys commitment to customer service by:

• Build effective partnerships with co-workers throughout the University by freely sharing appropriate information and proactively helping when needed.
• Ensuring optimum service to all internal and external partners in response to all requests for service and information.
• Maintaining an environment that is welcoming to persons of all backgrounds nationalities and roles

Required Qualifications:

• 6 years of experience in post-award research administration and/or grant accounting with a bachelors degree in business research administration or related field; or 6 years of experience in post-award research administration and/or grant accounting with a masters degree in business research administration or related field.
• Excellent qualitative and quantitative skills.
• Experience in a college or university or other not-for-profit institution performing similar job functions.
• Ability to interact professionally with all levels of university personnel as well as the research administration and funding agency community.
• Excellent interpersonal verbal and written communication skills
• Proficiency in word and excel (i.e. pivot tables v-lookups etc.)
• Demonstrated success in a position managing concurrent high-volume number of requests while providing best-in-class customer service.
• Knowledgeable of accounting standards (GAAP GASB CASB) and internal control procedures and Uniform Guidance
• Dedicated high-integrity professional and team player.
• Ability to work well under pressure
• Staff management experience

Preferred Qualifications:

• Extensive knowledge of effort reporting cost sharing and overhead rates
• Audit experience dealing with cost allocation issues
• Utilization of data warehouse reporting and querying tools
• Cost accounting at a large research university is a plus
• Certified Research Associate designation or similar certification
• Experience with Hurons Solution for F&A Management (EFACS) or other similar software

Additional Considerations:

• Must be U.S. citizen
• The Office of Sponsored Accounting is centrally one of the primary functions responsible for ensuring the university establishes and maintains effective internal control that provides reasonable assurance we are managing federal awards in compliance with federal statues regulations university policy and the terms/conditions of the award.

Compensation Range

In compliance with the New Jersey Wage Transparency Act the annual base salary range for this position is $98000 - $133933.33. This range represents the Universitys good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the positions scope and responsibilities the candidates experience education skills internal equity market data and organizational considerations. The final salary will be set considering departmental budget qualifications and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation such as incentives stipends or other applicable pay components. For a full overview of our benefits offerings please refer to the Stevens Institute of Technology Benefits Guidebook available at:

Benefits Guidebook

Department

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