Medicine Hub Administrative Officer

Sydney - Australia

Monthly Salary: Not Disclosed

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description:

Role title: Administration Officer
Role type: Permanent Part-Time (16hours/week)
Role grade: Administration Officer Level 4 (Year1-2)
Department and location: DACS and Outpatients St Vincents Hospital Darlinghurst
Salary: $ 72285.45-$ 73940.16 (pro-rata) super salary packaging

Better and fairer care. Always.

We are St Vincents Health Australia Australias largest not-for-profit provider of health and aged care services.

Founded by The Sisters of Charity in 1857 our 30000 healthcare superheroes operatepublic and private hospitals residential aged care community and virtual care and outreach programs.

About the role

Coordinate complex schedules for senior medical staff across clinical academic and research duties.
Provide smooth administrative support for outpatient clinics patient bookings and multidisciplinary teams.
Assist with research grant applications ethics submissions and academic materials preparation.
Maintain accurate records and streamline communication between leadership and stakeholders.
Organise meetings travel and quality improvement initiatives with strong problem-solving and attention to detail.

About you

Deliver high-level administrative support in healthcare and academic environments with ease.
Communicate confidently and build strong relationships with patients practitioners and teams.
Juggle competing priorities efficiently keeping clinic and leadership operations on track.
Understand outpatient and healthcare clinic workflows always mindful of patient and practitioner needs.
Work collaboratively with senior leadership providing proactive reliable and professional support.

Why work at St Vincents

Join us on our mission to provide care to all including the most at-risk people in our community
Discounted access to many gyms for you and your family with Fitness Passport
Access to discounted private health insurance with Medibank
Access to a government salary sacrifice program. Make a proportion of your salary tax-free
Committed to financial support for educational development scholarship programs paid study leave

About the hospital

In this role you will be based at St Vincents hospital Darlinghurst.

A busy inner-city hospital in a beautiful location
Surrounded by great cafes galleries and theatres parks nightlife and nearby glorious beaches
A place of expert clinical care for at-risk people
Closely partnered with universities & affiliated research institutes many of which are located on-campus
Centres of excellence include heart & lung transplantation bone marrow transplantation cardiology cancer care AIDS/HIV respiratory medicine mental health homeless health drug & alcohol services and correctional health

Sponsorship / work rights for Australia

Please note visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

How to apply

The closing date for applications is 12 December 2025

Please submit your resume and a brief cover letter highlighting how your interest skills and experience align with the role.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

Respectfully this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information visit https:// or get in contact at

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct

Required Experience:

Unclear Seniority

Job Description:Role title: Administration Officer Role type: Permanent Part-Time (16hours/week)Role grade: Administration Officer Level 4 (Year1-2)Department and location: DACS and Outpatients St Vincents Hospital DarlinghurstSalary: $ 72285.45-$ 73940.16 (pro-rata) super salary packaging Better a...