Executive Assistant

Job Description:

• Role title: Executive Assistant

• Role type: Permanent Full Time

• Role grade: Health Services Manager Level 1

• Department and location: Executive Unit St Vincents Hospital Darlinghurst

• Salary: $ 84436.00 -$ 112331.00 super salary packaging
  

Better and fairer care. Always.

We are St Vincents Health Australia Australias largest not-for-profit provider of health and aged care services.

Founded by The Sisters of Charity in 1857 our 30000 healthcare superheroes operate public and private hospitals residential aged care community and virtual care and outreach programs.

Better and fairer care. Always.

We are St Vincents Health Australia Australias largest not-for-profit provider of health and aged care services.

Founded by The Sisters of Charity in 1857 our 30000 healthcare superheroes operatepublic and private hospitals residential aged care community and virtual care and outreach programs.

About the role

• Be the trusted gatekeeper and first point of contact for the CFO office managing complex diaries prioritising meetings and coordinating communication with internal and external stakeholders.

• Strengthen executive decision-making by preparing agendas producing high-quality documentation taking minutes tracking action items and maintaining accurate and compliant records.

• Own and drive executive communication workflows including inbox management drafting correspondence handling confidential enquiries and ensuring requests are actioned efficiently.

• Deliver seamless end-to-end coordination of travel events committees and operational logistics supporting everything from board meetings to interstate travel.

• Champion operational excellence within the Executive Office solving problems before they arise maintaining office systems and building strong relationships with leaders across the organisation.

About you

• Proven executive support expertise with tertiary qualifications or substantial experience strong organisational skills and the ability to problem-solve prioritise and meet deadlines in a fast-paced environment.

• Independent and collaborative performers able to exercise initiative sound judgement and flexibility while delivering high-quality results within timeframes.

• Exceptional communication and interpersonal skills capable of building strong relationships negotiating effectively and projecting a professional image with internal and external stakeholders.

• Discreet mature and professional always maintaining confidentiality and handling sensitive information with integrity.

• Tech-savvy and detail-oriented highly proficient in Microsoft Office web-based applications and experienced in supporting executive committees with agenda preparation minutes and document production.

Experience within the financial industry preferred but not essential

Why work at St Vincents

• Join us on our mission to provide care to all including the most at-risk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program. Make a proportion of your salary tax-free

• Committed to financial support for educational development scholarship programs paid study leave

About the hospital

In this role you will be based at St Vincents hospital Darlinghurst.

• A busy inner-city hospital in a beautiful location

• Surrounded by great cafes galleries and theatres parks nightlife and nearby glorious beaches

• A place of expert clinical care for at-risk people

• Closely partnered with universities & affiliated research institutes many of which are located on-campus

• Centres of excellence include heart & lung transplantation bone marrow transplantation cardiology cancer care AIDS/HIV respiratory medicine mental health homeless health drug & alcohol services and correctional health

Sponsorship / work rights for Australia

Please note visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body mind spirit and community.

How to apply

The closing date for applications is 12 December 2025

Please submit your resume and a brief cover letter highlighting how your interest skills and experience align with each of the things listed in the About You section of this job advert.
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
Respectfully this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information visit https:// or get in contact at

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct