Portfolio Coordinator Occupier Services
Share
Job Location:
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Reporting into the Director the role of Portfolio Co-ordinator is to work closely with the lead FM and surveyor team to assist with and co-ordinate property services project activity and support management of associated budgetary cost management across client portfolios.
- Co-ordination of monthly and quarterly meetings update and manage diaries
- Arranging and assisting with property inspections ensuring that property files are up to date
- Assist with contractor service provision across a combination of commercial and residential properties to support with planned and reactive building maintenance provisions
- Support with preparation of service charge budget and reconciliation packs.
- Liaison between client teams and internal accountants
- Inbox management - acting as a principle point of contact for tenants for building issues passed through to client contacts
- Work with client teams to log and manage insurance claims from tenants
- Collaborate with internal colleagues 3rd party consultants and contractors to develop solutions for clients.
- Assist in regular client updates on project progress findings and recommendations maintaining clear communication channels.
- Maintain and update tracker documents to keep clients informed about the status of surveying activity inspections and ongoing projects.
- Client meeting attendance and monitoring actions agreed with clients and colleagues on ongoing activities.
Qualifications :
- Intermediate level knowledge of Microsoft Office products
- Strong coordination and organisational skills with the ability to manage meetings inspections diaries and multiple ongoing activities across client portfolios.
- Excellent communication and interpersonal skills able to liaise confidently with clients tenants surveyors contractors and internal teams.
- Attention to detail with a high standard of accuracy when maintaining property files trackers service charge packs and project documentation.
- Knowledge of facilities and property management processes including planned and reactive maintenance contractor coordination inspections and compliance.
- Financial awareness with the ability to assist in preparing service charge budgets reconciliation packs and cost-management information.
- Strong administrative capability including meeting preparation minute-taking action tracking and maintaining up-to-date records.
- Proactive approach to problem-solving able to support the development of solutions for clients and ensure timely resolution of issues.
- Effective time management with the ability to prioritise tasks respond to tenant enquiries promptly and keep activities on schedule.
Additional Information :
Please tell us what would help you take part and give enough practical detail for us to arrange it. We will handle your request confidentially and it will not affect how you are assessed. We make reasonable adjustments in line with the Equality Act 2010.
At Colliers we empower people to perform at their best. As a Disability Confident Employer we want every candidate to feel welcome. If anything would help you take part in our process such as extra time or rest breaks step-free access or a different interview format please tell us in your application. You are not expected to share a diagnosis or medical history.
Colliers is proud to be an equal opportunities employer. We do not discriminate on the basis of age; disability; gender; gender reassignment; marriage and civil partnership; pregnancy and maternity; race (including colour nationality and ethnic or national origins); religion or belief; sex; or sexual orientation. We also value diverse experience and neurodiversity.
We are not engaging with recruitment agencies at this time. Unsolicited CVs will not be considered and treated as gifts.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Project / Program Management
- Project Portfolio Management
- Portfolio Management
- Credit Analysis
- Banking
- Pricing
- Analysis Skills
- Project Management
- Financial Analysis
- Budgeting
- Property Management
- Contracts
About Company
Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real es ... View more
