Assistant Officer (post level 13) (Contract appointment 3 years) (Job ID 6300)

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. Thesystem allows a maximum of eight attachments. To avoid upload issues we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete you must submit ALL documents listed under the inherent requirements as well as the following standard documentation:
A detailed Curriculum Vitae.
Copies of your qualifications or official proof of qualifications obtained (If you hold foreign qualifications please include SAQA accreditation).
A copy of your identity document (South African ID or passport for foreign nationals).
Confirmation of employment in the form of a letter appointment contract service certificate or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:
Provide direct support to the Assistant Director and Senior Officer in administrative and operational tasks.
Manage the Assistant Directors calendar including scheduling appointments and meetings.
Coordinate and organise events workshops and meetings.
Handle inquiries from staff students and external stakeholders.
Perform general office duties including answering phones greeting visitors and managing correspondence.
Maintain and update filing systems both electronic and paper-based.
Take meeting minutes and distribute them to relevant parties.
Assist in the preparation of the agenda and follow up on action items.
Assist with special projects and research as required.
Assist the office with training workshops and capacity-building activities.
Contribute to the planning and execution of the Eco-Vehicle Skills programme and race day.
Process invoices purchase orders and expense reports.
Support budget preparation and monitoring within KovsieACT.
Handle reimbursements and other financial transactions as required.
Complete requisitions (online approvals) and request and compiling journal requests.
Submit invoices to various debtors creditors invoices and all queries.
Assist in PeopleSoft registrations for vendors/quick customers.
Assist students with Ad-hoc claims related to processing payments.

Inherent requirements:
Grade 12 or National Vocational Certificate on NQF level 4.
A minimum of one (1) years relevant experience in skills development project coordination or youth engagement.

Recommendations:
A bachelors degree or a B-Tech degree on NQF Level seven 7 in the field of Social Science or related field.
A minimum of two (2) years relevant experience or qualification in Project Management.
Knowledge of UFS PeopleSoft Finance and Campus Solutions.
A valid drivers license (attach a copy).

Required competencies:
Results Orientated:
- The ability to stick with tasks not give up and overcome obstacles in completing ones task.
- The ability to be reliable responsible dependable and to fulfil obligations.
Strategic Thinking:
- The ability to deal with several activities at a time.
- The ability to focus on details work towards perfection and approach work in a neat and organised manner.
Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
- Knowledge on UFS Systems (Blackboards PeopleSoft Financials)
Leading:
- The ability to maintain high levels of personal motivation energy and enthusiasm.
- The ability to be cooperative with others display a good-natured attitude and encourage people to work together.
Building Coalitions:
- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.

Assumption of duties:
As soon as possible

Closing date:
3 December 2025

Salary:
The annual remuneration package including benefits is R 231699.90 R 388426.59 per annum depending on the budget available for the position relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme medical aid scheme group life insurance housing allowance leave and sick leave service bonus and study benefits.

Enquiries:
For enquiries please feel free to contact or email or . Additionally kindly contact / 9813 / 2979 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13ReportUNIVERSITY OF THE FREE STATE FINAL SEP

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful.